Facilities Officer

CSIRO; Melbourne; On-site; AUD 73,000 - 94,000; Full time

Job summary

Join a leading national science agency as a CBIS Officer – Facilities Support. This role involves assisting with stores operations, project work, and contractor coordination, all while ensuring a strong focus on health and safety. You'll develop site knowledge and manage various administrative tasks, contributing to the smooth operation of facilities. With a flexible work environment and a commitment to diversity, CSIRO offers a supportive atmosphere for your career growth.

Qualifications

• Facilities related experience in coordination of repairs and maintenance.
• Intermediate level competency with relevant computer software.

Responsibilities

• Maintain effective day-to-day relationships with site occupants.
• Monitor compliance with safety documentation and contractor performance.

Skills

Communication

Problem Solving

Education

Forklift License

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View ourChild Safe Policy.

The opportunity

• Join CSIRO - Australia's National Science and Innovation Agency
• Support facilities, stores, and project work with a strong safety focus
• 12-month term opportunity

We’re looking for a proactive CBIS Officer – Facilities Support to assist with stores operations, site inspections, project work, and contractor coordination, all with a strong HSE focus.

You'll develop in-depth site knowledge to support contractors and research teams and take part in an On-Call roster (currently 2 weeks on/2 off, moving to 2 on/6 off). Standard hours are 08:00–16:00, with occasional travel to other sites and varied duties as required.

Your duties will include:

• Maintain effective day-to-day relationships with all site occupants in respect of the provision of facilities services as per the CBIS Service Level Agreements, responding courteously and efficiently to client requests, maintaining clear communication regarding mutual expectations and monitoring client satisfaction.
• Under technical direction undertake a range of administrative tasks, with discretion in selecting the most appropriate method and sequence of completing tasks including:
  • Managing the CBIS job management system
  • Processing access cards
  • Managing the key systems
  • Auditing and maintaining various CBIS stocks
• Auditing and inspecting plant
• Creating and updating Safe Work Method’s and other safety documentation
• Assist with the development of site maintenance plans and reports.
• Monitor the daily facilities hard services works undertaken by CBIS staff and contractors to ensure compliance with programs and contracts through:
  • Checking and filing JSEA/SWMS documentation from contractors
  • Contractor monitoring, ensuring compliance with CSIRO policies and procedures, with particular reference to HSE and security
  • Undertaking site inductions for contractors and others
  • Issuing and ensuring compliance with issued work permits
  • Monitor site attendance and departure of contractors

• Location: Clayton, Vic
• Salary: AU$73,567- AU$93,630plus up to 15.4% superannuation
• Tenure: Specified term of 12 Months
• Reference: 99881

To be considered you will need:

• A current driver’s license
• A current forklift’s license or capability and willingness to obtain one within 3 months
• Facilities related experience in the coordination of repairs and maintenance and minor works and services including, security, cleaning, waste management and grounds.
• To be eligible for this position, willing to travel across sites is required
• Willing and able to respond to out of business hours call-outs covering all sites within the designated area and able to access all equipment in these locations.
• Demonstrated intermediate level competency with relevant computer software comprising particularly Microsoft- Word, Excel and Outlook
• Proven strong communication skills, both written and verbal, incorporating sound interpersonal skills and sense of customer service.
• Demonstrate self-organisational and prioritising skills utilising initiative and problem solving capabilities

Desirable

• Technical knowledge of building and related engineering trades and services, including essential, hard and soft services, relevant to the safe and sustainable operation of complex research facilities.
• Experience with Autocad or similar drafting software
• Demonstrated experience in the supervision of contractors or similar persons

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrateyour motivation and ability to meet the requirements of this role.

Applications close

14 May 2025, 11:00pm AEST