Executive Assistant - Yarrabah State School

Queensland Department of Education; Cairns; On-site; AUD 60,000 - 80,000; Full time

Job summary

Yarrabah State School seeks a highly organised Executive Assistant to provide comprehensive support to the Principal. The role involves managing appointments, taking minutes, and coordinating travel. Join a dynamic team dedicated to high-quality education for First Nations students.

Qualifications

• Exceptional organisational and proactive skills required.
• Outstanding administrative and secretarial skills needed.

Responsibilities

• Schedule appointments and maintain diaries.
• Take minutes of meetings and distribute to attendees.
• Coordinate travel and accommodation.

Skills

Organisational Skills

Administrative Skills

Secretarial Skills

Job description

Are you a highly organised and proactive individual seeking a dynamic temporary full-time opportunity?

Yarrabah State School are looking for an exceptional Executive Assistant to provide comprehensive and confidential support to our Principal.

If you thrive in a fast-paced environment, possess outstanding administrative and secretarial skills, and are eager to contribute to the smooth operation of a busy office, then we invite you to apply for this exciting role.

About Yarrabah State School

Yarrabah State School caters for a First Nations student population enrolled from Kindy to Year 10 across three separate campuses within the community of Yarrabah in Far North Queensland. Yarrabah State School is committed to providing high quality education for all students with a focus on continuous improvement. Yarrabah State School's high expectations are reflected in our school motto ‘Aim High Like a Seahawk'. Embedding Indigenous Perspectives in the curriculum is supported by a locally developed and contextually relevant framework.

More information about Yarrabah State School can be found on the website https://yarrabahss.eq.edu.au

About The Role

Responsibilities include, but are not limited to:

• Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
• Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
• Coordinate and organise travel and accommodation.
• Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
• Undertake work which may include the administration of ordering and payment procedures.
• Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
• Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
• Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
  
  

Please refer to the attached role description for any mandatory requirements for this position.

How To Apply

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg response to the How you will be Assessed section of the attached role description.
  
  

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Occupational group Administration