Disputes Practice Administrator | Elite Legal Support

Clayton Utz; Sydney; On-site; AUD 75,000 - 110,000; Full time

Job summary

Clayton Utz in Sydney is seeking an experienced legal secretary to join our market-leading Disputes team as a Practice Administrator on a full-time, permanent basis. You will provide exceptional administrative and secretarial support to Partners and their teams, with a focus on supporting the dynamic Disputes practice.

As a PA, you will help ensure smooth operations, collaborate across practice groups and business support teams, manage timesheets, billing, client liaison, and events, while

Qualifications

• Minimum 3 years’ experience in a legal secretarial role supporting Partners or C‑level executives.
• Ability to show initiative and take responsibility for daily management tasks.
• A positive, friendly, solutions and team‑focused mindset.
• Excellent written and verbal communication skills.
• A flexible and collaborative approach to working with different stakeholders.
• An organised, efficient approach to administrative tasks with the ability to prioritise to meet deadlines.
• Experience with billing processes, including using Aderant / CMS or similar financial software.
• Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Working closely with partners and lawyers to support with general admin, client management, the management of systems, timesheets and other ad hoc tasks to deliver exceptional service to our clients.
• General accounts, reporting and monthly billing including client liaison.
• Coordinating with clients, counsel, consultants and internal CU teams.
• Preparation of presentations, documents and similar.
• File and matter management, including conflict checking, matter opening and closing.
• Actively managing telephones, email, electronic diaries and voicemail for the Partners and team members.
• Organising meetings and travel.
• Supporting our Clients and Markets team with events coordination and general business development initiatives.

Skills

Legal secretarial

Initiative and responsibility

Communication skills

Microsoft Office

Billing processes

Tools

Aderant / CMS

Microsoft Office Suite

Job description

Clayton Utz in Sydney is seeking an experienced legal secretary to join our market-leading Disputes team as a Practice Administrator on a full-time, permanent basis. You will provide exceptional administrative and secretarial support to Partners and their teams, with a focus on supporting the dynamic Disputes practice.

As a PA, you will help ensure smooth operations, collaborate across practice groups and business support teams, manage timesheets, billing, client liaison, and events, while