Department Coordinator

St Vincent's Health Australia; Inner West Council; On-site; AUD 87,000 - 89,000; Full time

Benefits offered by this job

Competitive pay with salary packaging

Study leave and Curran Foundation burs

Fitness Passport

Discounted private health insurance

Career development opportunities

Job summary

St Vincent’s Public Hospital in Sydney’s Darlinghurst invites applications for a Department Coordinator in the Medical Imaging Department. This max-term full-time role oversees rosters, payroll, and entitlements for Staff Specialists and Registrars, and supports senior leaders with calendars, meetings, and patient appointments.

You will assist with recruitment campaigns, contribute to accreditation processes, and deliver broad administrative support.

Qualifications

• Excellent communication and problem-solving skills.
• Highly organised with the ability to prioritise multiple tasks.
• Able to handle confidential information with professionalism.

Responsibilities

• Coordinate rosters, payroll and entitlements for Staff Specialists and Registrars.
• Manage calendars, correspondence, meetings and patient appointments.
• Prepare agendas and minutes for department managers.
• Support recruitment campaigns and onboarding processes.
• Assist with accreditation requirements and activity reporting.

Skills

Roster coordination

Payroll support

Communication

Discretion

MS Office proficiency

Tools

MS Excel

MS Word

MS Outlook

Payroll system

Job description

Job Description:Role title: Department CoordinatorRole type: Max term contract full time (until 30 June 2027)Role grade: Administration Officer (Level 6), Year (1-2)Department and location: Medical Imaging Department, St Vincent’s Public Hospital, SydneySalary: $86,896.63- $88,951.42+ super + salary packagingWelcome to St Vincent’s Hospital SydneyJoin a team built on a proud legacy of world-class care, true compassion, and deep community roots.Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.Read on to explore this exciting role and the fantastic perks waiting for you here.About the roleSt Vincent’s Medical Imaging (MI) provides a comprehensive imaging service to inpatients, emergency department patients and outpatients as well as collaborating with world class research institutions on campus.We are a patient focussed service, highly engaged in multi-disciplinary care on campus with a strong research arm, quality education and training under LAN 3 radiology training network.Be the organisational powerhouse behind the team – coordinate rosters, payroll and entitlements for Staff Specialists and Registrars, providing trusted advice and support on pay-related queries.Keep senior leaders one step ahead – manage busy calendars, correspondence, meetings and patient appointments to ensure the department runs smoothly.Make meetings happen seamlessly – coordinate appointments and meetings, prepare agendas and materials, attend meetings and capture accurate minutes for key department managers.Play a key role in growing the team – support recruitment campaigns and contribute to attracting and onboarding great people across the department.Support quality, compliance and performance – prepare activity reports for leadership, assist with RANZCR accreditation requirements, and provide broad administrative support across the department.About youA confident communicator and creative problem-solver who can navigate challenges, resolve conflicts and find practical solutions.A natural relationship builder who enjoys working with a diverse network of professionals and can build strong, trusted connections.Highly organised and deadline-driven, with the ability to juggle competing priorities and keep things moving in a fast-paced environment.Trusted and discreet, with a strong sense of accountability and the ability to handle sensitive and confidential information with professionalism.Adept with technology and digitally confident, with strong Microsoft Office skills across Excel, Word and Outlook.What we can offer youExceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your incomeSeamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlementsWorld-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutesExcellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiativesCutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer CentreCommunity: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol careProfessional Advancement: Accelerate your career with study leave and Curran Foundation scholarshipsHealth & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrationsSponsorship / work rights for AustraliaPlease note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.Equal opportunityWe celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.How to applyThe closing date for applications is 10 September 2026. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.Respectfully, this role is not open to recruitment agencies.Reconciliation Action Plan:At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]