Customer Service & Warehouse Coordinator

Kinrise; Melbourne; On-site; AUD 40,000 - 55,000; Part time

Benefits offered by this job

Retail discounts

LinkedIn Learning

Additional leave after 2 years

You do You days

Parental leave

Job summary

Kinrise is seeking a Customer Service & Warehouse Coordinator to manage order processing, transport coordination and NZ export operations across our snack foods business. You will work with Sales, Manufacturing, Warehousing and external customers to ensure orders are delivered on time and in full.

This permanent part-time role offers flexible hours (30.4 per week) and a fast-paced FMCG environment where problem-solving, relationship-building and proactive communication are key to success.

Qualifications

• Strong problem-solving and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced SAP experience.
• Strong stakeholder management and relationship-building capability.
• Previous order processing experience within an FMCG environment.
• Experience in customer service, internal sales, sales support or order management.
• Exposure to transport, logistics or warehouse operations is highly regarded.

Responsibilities

• Process customer orders accurately and efficiently for non-EDI customers.
• Manage orders received through portals and internal systems; coordinate transport.
• Support NZ export shipments with container bookings and documentation.
• Liaise with carriers and service providers to support delivery performance and issue resolution.

Skills

Problem solving

Analytical skills

Communication

Multi-tasking

Stakeholder mgmt

Order processing

Customer service

3PL experience

Tools

SAP

Job description

Kinrise is a growing, privately owned powerhouse in Australian food manufacturing with some of Australia’s most loved and innovative brands. We describe ourselves as a ‘start up with scale’ and have a burning ambition to grow our business. Formed in 2018 the Kinrise portfolio covers Biscuits, Breakfast, Baking, Bakery, and Snackfood categories and has 40+ years making iconic Australian food, with a rich Australian heritage that’s grounded in family origins. Kinrise is a growing, privately owned powerhouse in Australian food manufacturing, home to some of Australia’s most loved and innovative brands. At our Snackfoods business, we are home to iconic brands such as Cobs and Poppin popcorn brands. We describe ourselves as a ‘start-up with scale’ and have a burning ambition to grow our business.

About the role.

We’re looking for a Customer Service & Warehouse Coordinator to play a critical role in ensuring seamless order fulfilment across our snack foods business. Partnering closely with Sales, Manufacturing, Warehousing, Distribution and external customers, you’ll manage order processing, coordinate transport and stock activities, support export operations, and help deliver an outstanding customer experience. This is an excellent opportunity for an experienced customer service, sales support or order management professional who thrives in a fast-moving FMCG environment and enjoys solving problems, building relationships and ensuring orders are delivered on time and in full. Please note that this role is permanent part time at 30.4 hours per week (4 days).

Key Responsibilities, include but are not limited to:

Customer Order Management

• Process customer orders accurately and efficiently for non-EDI customers.
• Manage orders received through customer portals and internal systems.
• Support a broad customer base including distributors, Amazon, Endeavour Group, Foodbank and other key accounts.
• Provide proforma invoice confirmations and order status updates to customers.
• Process and coordinate sample orders, including transport bookings and required documentation.
• Maintain customer order templates and supporting documentation.

Transport, Stock & Supply Chain Coordination

• Review SAP reports to identify stock shortages and communicate risks proactively with internal stakeholders.
• Monitor pending, overdue and missed deliveries and coordinate follow-up actions.
• Support stock allocation decisions and recovery plans during out-of-stock situations.
• Coordinate purchase order processing and transport bookings to ensure service level expectations are met.
• Work collaboratively with Sales, Warehouse and Operations teams to optimise dispatch plans and warehouse capacity.

Customer Service & Continuous Improvement

• Liaise with carriers and service providers to support delivery performance and issue resolution.
• Investigate and resolve customer enquiries, delivery issues and non-conformance reports (NCRs).
• Build strong relationships with customers and internal stakeholders to achieve “right first time” service outcomes.
• Identify process improvement opportunities across customer service, warehousing and distribution operations.

NZ Export Coordination

• Coordinate export shipments into New Zealand, including container bookings, shipping documentation and administration.
• Maintain visibility of inventory in transit and monitor supply chain risks such as freight, customs and port delays.
• Process and manage New Zealand customer orders through designated 3PL systems and portals.
• Lead communication and issue resolution between warehouse, planning, sales and logistics partners.

About You.

Skills & Competencies

• Strong problem-solving and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced SAP experience.
• Strong stakeholder management and relationship-building capability.
• Previous order processing experience within an FMCG environment.
• Experience in customer service, internal sales, sales support or order management.
• Exposure to transport, logistics, supply chain or warehouse operations is highly regarded.
• Experience working with customer portals, freight providers and third-party logistics (3PL) partners will be advantageous.
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Kinrise’s Perks

• Work with iconic products that Aussie consumers love.
• Access to retail discounts through Reward Gateway.
• Access to LinkedIn Learning to support your continuous learning journey.
• Additional week of annual leave after 2 years of service.
• 2 ‘You do You’ days per year.
• Company paid parental leave for Primary and Secondary caregivers.

If you’re ready to play a vital role in keeping our sites running safely, we’d love to hear from you.

Why Join Us?

• An opportunity to work with leading Australian-made brands and products
• An exciting role in a growing business with a great history and an ambitious growth agenda
• Supportive and collaborative team culture

Kinrise is committed to creating an environment that welcomes all, celebrates our diversity in all its forms and fosters an environment of inclusion.We recognise that our unique differences are what sets us apart and how we succeed as a team. We are an equal opportunity employer.