Customer Service Team Leader

Coleambally; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Coleambally is seeking a Customer Service Lead to oversee the CS team, ensuring high-quality service across orders, enquiries, and issue resolution. You will manage escalation, ticket flow, and KPI/SLA adherence while collaborating with logistics, finance, and operations to improve processes.

The role demands strong leadership, stakeholder management, and experience with ERP systems and ticketing tools. On-site Melbourne location with emphasis on continuous improvement.

Qualifications

• Proven experience in a customer service leadership or senior customer service role.
• Strong people leadership, coaching, and escalation management skills.
• Experience with ERP systems (e.g. SAP) and ticketing/workflow tools.

Responsibilities

• Lead and support the Customer Service team in day-to-day operational activities.
• Own escalated inquiries and ensure resolution within SLAs.
• Oversee orders, credits, debits, and invoicing issues with cross-functional stakeholders.
• Review customer complaints, drive root-cause analysis, and continuous improvement.
• Monitor KPIs and SLAs; report on performance and provide coaching.
• Lead projects to improve processes and systems; ensure OH&S compliance.

Skills

People leadership

Escalation management

Stakeholder management

Prioritisation under pressure

Tools

SAP

Ticketing systems

Job description

PRIMARY PURPOSE OF THE ROLE

To lead, support, and develop the Customer Service team while ensuring consistent, high-quality service delivery across orders, enquiries, and issue resolution. The role is accountable for day-to-day operational oversight, escalation management, ticket flow, and team performance in line with agreed KPIs, SLAs, and business objectives.

KEY RESPONSIBILITIES

Team Leadership & Daily Operations

• Lead and support the Customer Service team in day-to-day operational activities.
• Conduct daily team huddles to review workload, priorities, risks, and service commitments.
• Allocate and manage work across the team to ensure balanced workloads and SLA adherence.
• Act as the first point of escalation for complex customer issues and internal queries.
• Provide coaching, guidance, and on-the-job support to team members

Escalations & Ticket Management

• Own and manage escalated customer enquiries, complaints, and service issues through to resolution
• Oversee the customer service inbox and ticketing system to ensure tickets are prioritised, progressed, and closed within agreed SLAs
• Monitor ticket queues and ageing, identifying risks and reallocating work where required
• Ensure clear documentation, communication, and handover of escalated cases

Order, Transaction & Process Oversight

• Provide oversight of all order types, credits, debits, RGAs, FOC orders, and demo coordination
• Support resolution of delivery blocks, billing blocks, and complex order or invoice issues
• Ensure adherence to internal controls, approvals, and quality standards
• Act as a point of contact for cross-functional stakeholders (logistics, finance, sales, operations)

Complaint & Issue Management

• Review and manage customer complaints, ensuring timely investigation, escalation, and closure
• Support root cause analysis and corrective actions for recurring issues
• Ensure complaint handling aligns with internal procedures and quality requirements

Performance, KPIs & SLAs

• Monitor individual and team performance against agreed KPIs and SLAs
• Identify performance gaps and implement corrective actions where required
• Support the Customer Service Manager with performance reporting and insights
• Drive accountability for service quality, accuracy, and timeliness

Project Work & Continuous Improvement

• Lead or participate in customer service–related projects and improvement initiatives
• Identify process inefficiencies and drive continuous improvement across systems and workflows
• Support implementation of new processes, tools, and system enhancements
• Contribute to documentation, training, and change management activities

OH&S, Compliance & Governance

• Support OH&S requirements and act as an escalation point for team-related safety concerns
• Ensure team compliance with policies, procedures, and regulatory obligations
• Promote a culture of accountability, safety, and continuous improvement

Additional Responsibilities

• Undertake additional duties as reasonably required by the Customer Service Manager in support of operational and business objectives

COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)

• Proven experience in a customer service leadership or senior customer service role
• Strong people leadership, coaching, and escalation management skills
• Ability to manage competing priorities in a fast-paced operational environment
• Strong problem-solving and stakeholder management capability
• Experience with ERP systems (e.g. SAP) and ticketing/workflow tools preferred

OTHER DETAILS

KPIs & SLAs:

• Team adherence to SLAs and response timeframes
• Quality and timeliness of escalation resolution
• Accuracy and compliance across orders and transactions
• Ticket backlog management and ageing reduction
• Team engagement, capability uplift, and continuous improvement outcomes

The above specification is designed to be comprehensive; however, there will be times when the Job holder will be required to undertake tasks that are not covered. Should they be asked to undertake any of these tasks, they should be given appropriate instructions and assistance by the manager. This document is therefore not intended to limit the job holder’s task and responsibilities in any way.