Customer Service & Aftermarket Representative

NOV; City of Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

NOV in Melbourne seeks a customer-focused Sales Administrator to manage inquiries from initial contact to quotation, order entry and fulfilment. You will prepare accurate quotes, process orders, and maintain CRM/ERP records with meticulous attention to detail and timely communication.

You'll liaise with internal departments and global teams to coordinate customer requirements, keep up-to-date with product knowledge, and support parts and service activities to maximise customer satisfaction.

Qualifications

• High School Certificate (min)
• Additional qualifications welcome and advantageous
• The successful applicant will have a professional attitude, high attention to detail and a willingness to learn.
• 1-3 Yrs of previous experience in customer service, sales administration, spare parts/service or similar technical role

Responsibilities

• Take ownership of customer sales opportunities from inbound enquiry through to quotation, order entry and fulfilment.
• Prepare accurate quotations meeting customer requirements and follow up opportunities to maximise sales.
• Process customer orders with correct pricing, quantities, lead times and technical requirements.
• Provide exceptional customer service via phone and email, building internal and external relationships.
• Understand customer requirements and urgency, resolving issues promptly and escalating as needed.

Skills

Customer service

Communication

Attention to detail

Organisational skills

Autonomy

Problem solving

Time management

Learn new programs

Education

High School Certificate

Additional qualifications

Tools

JDE ERP

D365 ERP

Job description

Job Description

The role has a direct impact on sales conversion, customer satisfaction and business reputation through the quality, accuracy and timeliness of all customer interactions, quotations and orders. The position also requires maintaining a strong relationship with the external sales team to follow up on leads, offer support and further develop all customer relationships through email, calls and customer visits.

Responsibilities

• Take ownership of customer sales opportunities from initial inbound phone or email enquiry through to quotation, order entry and fulfilment, ensuring all enquiries are responded to professionally and within agreed timeframes.
• Prepare accurate quotations that meet customer requirements and proactively follow up opportunities to maximise sales conversion and customer satisfaction.
• Process customer orders accurately, ensuring pricing, quantities, lead times and technical requirements are correct while maintaining exceptional attention to detail in all customer communications and system transactions.
• Provide exceptional customer service through phone and email interactions, building strong internal and external customer relationships, whilst delivering a positive customer experience.
• Understand customer requirements and urgency, resolving issues promptly and escalating concerns where necessary while maintaining ownership of the customer's experience.
• Take personal responsibility for the quality, accuracy and timeliness of work, recognising the direct impact on customer satisfaction and business performance.
• Maintain accurate customer records and sales activity within CRM and ERP systems.
• Liaise effectively with internal departments and global teams to coordinate and fulfil customer requirements.
• Develop and maintain knowledge of company products, applications and customer industries.
• Interpret pump exploded views and identify appropriate spare parts and components for pumping equipment.
• Follow NOV policies, procedures and customer portal requirements, while remaining adaptable to evolving responsibilities, including customer site visits when required.

Qualifications

• High School Certificate (min)
• Additional qualifications welcome and advantageous
• The successful applicant will have a professional attitude, high attention to detail and a willingness to learn.
• 1-3 Yrs of previous experience in customer service, sales administration, spare parts/service or similar technical role

Skills and Knowledge

• Customer service or office administration experience
• Computer literate with a sound knowledge of Microsoft Outlook, Word and Excel
• Knowledge of ERP software such as JDE, D365 or the ability to learn new programs quickly
• Ability to organise and plan independently
• Good communication ability, verbal and written
• High attention to detail and accuracy
• Great time management skills
• Ability to work unsupervised and remain on task
• Ability to problem solve
• Understanding of Mechanical Equipment an advantage
• Background in maintenance of mechanical equipment highly beneficial

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.