Court Administration Officer

Coroners Court; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work

Diversity & inclusion

Training opportunities

Job summary

Coroners Court of Victoria is seeking a Court Administration Officer to provide essential administrative support for coronial investigations. You will work within the Coroners Support Services team to ensure timely completion of investigations and to maintain accurate records.

The role requires strong communication and organisational skills, with sensitivity when engaging with families and diverse stakeholders. A formal application process is described in the position materials and guidance.

Qualifications

• Administrative professional with strong communication abilities.
• Ability to engage with a diverse range of stakeholders.
• Organise, prioritise and manage time and resources to meet objectives.

Responsibilities

• Undertake bench clerking in court and redacting coronial material for Coroners.
• Maintain and manage various records and registers.
• Attend to telephone and counter enquiries from staff, the public and government agencies.
• Prepare routine correspondence and follow-up procedures.

Skills

Administrative skills

Communication skills

Stakeholder engagement

Job description

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

The Coroners Court plays a vital role in improving the health and safety of the Victorian community by independently investigating deaths and fires and identifying death prevention opportunities. Coroners Court employees make a significant impact on the community through their dedication to care, respect for families experiencing loss, and commitment to the administration of justice and safety.

Coroners Court of Victoria

(CCOV) is responsible for:

Independently investigating deaths and fires.
Reducing preventable deaths.
Promoting public health and safety and the administration of justice.

For more information on the Coroners Court of Victoria, please visit www.coronerscourt.vic.gov.au

Working at CCOV offers:

• the opportunity to be part of team that contributes to work of real significance to the Victorian community
• flexible and innovative work practices that support balance between work and family life
• a workplace committed to diversity, inclusion, safety and respect
• attractive salary and access to training and development opportunities

About the Role

Court Administration Officers provide administrative support to Coroners to ensure the effective completion of their coronial investigations. They work as part of the Coroners Support Services team and play an integral part of supporting this busy unit.

Core functions of the role are to:

• Undertake bench clerking in court and redacting coronial material for Coroners.
• Maintain and manage various records and registers.
• Attend to telephone and counter enquiries from employees, members of the public, interested parties and other Government agencies.
• Prepare routine correspondence on a range of administrative matters and attend to follow-up procedures as necessary.

About You

As the successful candidate, you will be a proven administrative professional with exceptional communications skills and the ability to effectively engage with a diverse range of stakeholders.

You will demonstrate a high degree of maturity and sensitivity while understanding work requirements to organise, prioritise and manage time and resources to meet objectives.

For more information on the role, please review the Position Description and read the Day in the Life of a Court Administration Officer.

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

The coronial jurisdiction is a sensitive and demanding environment. Employees may be exposed to challenging material and interactions with families and loved ones experiencing distress. CCOV is committed to psychological safety and provides programs, services and support to help employees manage these demands.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.