Coordinator, Events

Australasian College for Emergency Medicine; City of Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

Australasian College for Emergency Medicine in Melbourne is seeking an experienced Coordinator, Events on a parental leave replacement contract until May 2027. The role provides hands-on delivery support for ACEM's two main annual events and a range of conferences, online events and webinars.

You will liaise with professional conference organisers, venues and suppliers, manage budgets and sponsorships, and coordinate speakers, websites, apps and venue negotiations.

Qualifications

• Bachelor's degree in Events Management, Public Relations, Marketing or Communications, or equivalent experience.
• Proven experience in events management and delivering online events/webinars.
• Experience with Zoom, AirCast, OnAir and EventsAir for webinars and virtual events.

Responsibilities

• Liaise with Professional Conference Organisers, venues, contractors, suppliers and organising committees.
• Manage event budgets, sponsorship and trade exhibits.
• Support program development, conference websites and apps, accommodation and venue negotiations, and invited speakers.
• Maintain the College’s events procedures, templates and guidelines.
• Prepare reports for committees and the Board.
• Coordinate volunteers.

Skills

Event management

Organisation

Attention to detail

Multievent coordination

Education

Bachelor's degree in Events Management, PR, Marketing or Communications

Tools

Zoom

AirCast

OnAir

EventsAir

Job description

Position, FT, Fixed- term contract until May 2027 (parental leave cover) – $80,000, plus super

We are currently seeking an experienced and organised person to join our Events team on a parental leave replacement contract until May 2027.

The Coordinator, Events provides organisational, administrative and delivery support for a range of College events with the overall aim of ensuring that ACEM delivers a premium delegate experience before, during and after every event.

This is a pivotal, hands‑on role in the delivery of the College’s two main annual events, the Annual Scientific Meeting and the College Ceremony, and also involves coordinating other College events such as Conferences, online events and webinars.

The main responsibilities include:

• liaising with Professional Conference Organisers, venues, contractors, suppliers and organizing committees;
• managing event budgets, sponsorship and trade exhibits;
• supporting program development, conference websites and apps, accommodation and venue negotiations, and invited speakers;
• maintaining the College’s events procedures, templates and guidelines;
• preparing reports for committees and the Board; and
• coordinating volunteers.

Skills and attributes

The successful applicant will have completed a relevant Bachelor's degree (in Events Management, Public Relations, Marketing or Communications), or have proven experience in Events Management, and have demonstrated high‑level experience delivering online events and webinars (using Zoom, AirCast, OnAir and EventsAir).

In addition, we require exceptional skills in organisation, prioritisation and attention to detail, and the ability to coordinate multiple events concurrently whilst working towards strict deadlines.

You must be able to travel interstate to attend events, especially in late November 2026.

If you have any further questions about the role, please contact People, Culture and Experience via email at [e-mail].

ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM's office stands.
ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.
Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.