Contracts Administrator (Residential Building)

Gjgardner; Queensland; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible schedule

Small team

Competitive pay

Brand power

Job summary

G.J. Gardner Homes Gold Coast South is seeking a part-time Contracts Administrator to supervise the pre-construction journey from deposit to site start. Based in Burleigh, you will join a small, supportive office and enjoy flexible school-hours arrangements.

Key duties include drafting HIA/MBA contracts, coordinating approvals, managing document flow, and keeping clients informed throughout the pre-building phase. A minimum of 3 years' experience is required.

Qualifications

• Minimum of 3 years’ experience in contract administration or pre-construction within the new residential homes industry.
• Collaborative team player with a positive attitude and a sense of humour.
• Precise and detail oriented in contracts and documentation.

Responsibilities

• Draft and complete HIA/MBA contracts, job specs, and plan sets with Sales.
• Drive pre-construction from customer deposit through to on-site start.
• Coordinate documents with draftspeople, engineers and certifiers; follow approvals.
• Communicate with customers, providing exceptional pre-building support.
• Process colour selections and variation documents from Colour Consultant.
• Finalize plans and specs for trade partners, including cabinetry suppliers.
• Maintain data entry in software, update progress sheets and code invoices.

Job description

Contracts Administrator - Gold Coast South

(Part-time role)

Are you an experienced residential contracts administrator with a keen eye for detail, strong team spirit, and a passion for managing end-to-end pre-construction processes?

G.J. Gardner Homes Gold Coast South, based in Burleigh, is seeking an organised and proactive Contracts Administrator to join our small, supportive office.

This is a permanent part-time role taking ownership of the pre-construction journey from deposit through to site start, with the potential to move to a full-time position depending on future staffing needs. We offer flexible working arrangements and are open to Monday-Friday / school-hours schedules.

Perks You'll Love

• Flexible Part-Time / School-Hours Options: Customise your schedule to balance family or lifestyle commitments. Enjoy your weekends completely free - no Saturday or Sunday shifts required.

• Small, Close-Knit Team: Work in a friendly environment where your contribution is genuinely valued.

• Competitive Remuneration: Salary package tailored to reflect your industry expertise.

• National Brand Power: Backed by the systems and reputation of Australia's most trusted home builder.

What You'll Be Doing

• Contract Drafting: Accurately prepare and complete HIA/MBA contracts, job specifications, and plan sets in collaboration with the Sales team.

• Pre-Construction: Drive building projects seamlessly from initial customer deposit through to on-site construction start.

• Document & Approval Coordination: Liaise with draftspeople, engineers, and certifiers to assemble documentation and proactively follow up on Council/Certifier approvals.

• Customer Communication: Deliver exceptional service, keeping clients informed and reassured throughout the pre-building phase.

• Selections & Variations: Accurately process and integrate colour selections and variation documents from the Colour Consultant.

• Trade Pack Finalisation: Issue complete, finalised plan and specification packs to key trade partners, including cabinetry suppliers.

• Systems & Data Management: Maintain accurate data entry in G.J. software, update internal Job Progress Sheets, and code invoices/payments.

• Reporting & Office Support: Generate monthly progress reports for the Franchise Owner and provide general administration and reception backup as required.

What You'll Bring

• Proven Industry Experience: Minimum of 3 years’ experience in contract administration or pre-construction within the new residential homes industry.

• Collaborative Team Player: Positive, approachable attitude with a good sense of humour and a strong desire to support colleagues in a close-knit office setting.

• Precision & Detail: Meticulous approach to work, minimising errors and rework in contracts and documentation.

• Proactive Communication: Clear interpersonal skills to manage client expectations and build strong stakeholder relationships.

• Process Discipline: Strong organisational skills with the ability to manage multiple jobs, track deadlines, and follow established workflows.

Why Join G.J. Gardner Homes Gold Coast South?

We take pride in building quality homes and delivering an outstanding client experience. You will play an essential role in bringing our clients' dream homes off the page and onto the site, supported by a team that genuinely looks out for one another.