Contracts Administrator

Hickory; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Work-Life Balance

Novated Leases

Family-Friendly Policies

Employee Wellbeing

Travel Perks

Career Advancement

Supportive Culture

Diverse Opportunities

Job summary

Hickory is seeking a Contracts Administrator in Australia to ensure seamless execution of construction projects through expert contract management, financial oversight and stakeholder collaboration.

You will support project managers, manage subcontractors and suppliers, and maintain budgets, bills of quantities and progress payments to drive client satisfaction and successful project delivery.

Qualifications

• Bachelor degree or equivalent in Construction/Engineering/Architecture/PM, etc.
• Minimum of 5 years' experience in a similar role within the commercial construction industry.
• Experience in large-scale construction projects.
• Experience negotiating complex contracts with various stakeholders.

Responsibilities

• Collaborate with Project Managers on financial activities.
• Review Bill of Quantities and set up project budgets with clarity on estimates.
• Implement and maintain financial tools.
• Process financial tasks according to Hickory's Financial calendar.
• Provide accurate, timely financial reports and maintain project records.
• Submit progress claims promptly and monitor payments.
• Administer site payments and supplies; use Cheops or similar software.
• Oversee contract administration, track milestones and extensions of time.
• Analyze tender documents, identify risks and mitigate them.
• Coordinate procurement and subcontractor agreements; manage design issues.

Education

Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent

Job description

At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' - it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory has become one of the most dynamic property companies in Australia.

POSITION OVERVIEW

The Contracts Administrator ensures the seamless execution of construction projects by leveraging expertise in contract management, construction, and legal insights. They play a crucial role in achieving client satisfaction through a deep understanding of project deliverables and effective client management. Their holistic approach includes proficient management of subcontractors and suppliers, fostering a collaborative and efficient project environment.

WHAT HICKORY CAN OFFER

• Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week.
• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
• Family-Friendly Policies: Receive paid parental leave to support your family needs.
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
• Travel Perks: Benefit from discounted hotel rates.
• Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.
• Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.
• Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.
• Collaborate with Project Managers on financial activities.
• Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved
• Implement and maintain financial tools.
• Process financial tasks according to Hickory's Financial calendar.

ABOUT US

At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' - it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory has become one of the most dynamic property companies in Australia.

POSITION OVERVIEW

The Contracts Administrator ensures the seamless execution of construction projects by leveraging expertise in contract management, construction, and legal insights. They play a crucial role in achieving client satisfaction through a deep understanding of project deliverables and effective client management. Their holistic approach includes proficient management of subcontractors and suppliers, fostering a collaborative and efficient project environment.

WHAT HICKORY CAN OFFER

• Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week.
• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
• Family-Friendly Policies: Receive paid parental leave to support your family needs.
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
• Travel Perks: Benefit from discounted hotel rates.
• Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.
• Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.
• Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.

RESPONSIBILITIES
Financial Management

• Collaborate with Project Managers on financial activities.
• Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved
• Implement and maintain financial tools.
• Process financial tasks according to Hickory's Financial calendar.

Reporting

• Provide accurate, timely financial reports.
• Maintain project financial records.

Progress Claims

• Submit progress claims promptly.
• Monitor and expedite payments.

Payments and Supplies

• Administer site payments and supplies.
• Process payments in financial software (e.g., Cheops).

Contract Management

• Manage subcontractor tendering and contracts.
• Maintain subcontractor records and insurances.
• Conclude final accounts and release securities.

Commercial and Risk Management

• Analyze tender documents and contracts.
• Identify and mitigate commercial risks.
• Consult on potential claims and disputes.

Procurement

• Administer project procurement schedule.
• Prepare and manage subcontractor agreements.

Contract Administration

• Oversee contract administration.
• Track milestone events and dates.
• Liaise with stakeholders and manage extensions of time.

Contractual Compliance

• Ensure compliance with insurance and contractual requirements.
• Submit necessary notices and claims.

Design Management

• Review contract documents and project requirements.
• Manage design issues and assess impacts on timelines and costs.
• Document site progress.

Project Support

• Manage Aconex project administration tasks.
• Collaborate with design consultants.
• Ensure effective use of Dynamics 365.
• Prepare handover manuals.
• Assist Project Manager in achieving Practical Completion.

TO BE SUCCESSFUL IN THE ROLE

• Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent.
• Minimum of 5 years' experience in a similar role within the commercial construction industry.
• Experience in large-scale construction projects.
• Experience in successfully negotiating complex contracts with a variety of stakeholders, including trade contractors, suppliers and clients.

Please note that we are managing this search internally and are not partnering with recruitment agencies for this position. We appreciate your cooperation and understanding.