Contracts Administrator

Laing O'Rourke; City Of Swan; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Learning & development programs

Mental health & wellbeing program

Parental leave policy

Purchased leave option

Coaching programs for staff

Job summary

Select Plant Australia is seeking an experienced Contracts Administrator to join our team based in Malaga, WA. The role covers WA and NT, ensuring contractual obligations are met, commercial risks identified and billing and reporting activities completed accurately.

This permanent position offers strong career prospects with one of the largest specialist plant hire businesses in Australia, involving regional mobilisation, supplier management and cross-functional collaboration to support project

Qualifications

• Experience in contract administration and commercial administration within construction, infrastructure or related industries.
• Experience managing post-award contract administration activities and maintaining commercial documentation.
• Experience supporting procurement, supplier management, invoicing, claims and variations.

Responsibilities

• Administer regional contracts through the post-award lifecycle, ensuring compliance and governance.
• Monitor contract performance, manage obligations, support variations and close-out activities.
• Coordinate regional mobilisation and procurement activities, including documentation and handovers.
• Maintain contract records, registers and document control throughout the lifecycle.
• Review billing, accruals and month-end activities to ensure accurate revenue and cost information.
• Provide commercial advice to operational teams for informed decision making.
• Monitor receivables and follow up on payments per terms.
• Coordinate supplier onboarding and maintain supplier records and policies.

Skills

Contract administration

Commercial administration

Stakeholder management

Billing & invoicing

Education

Commerce or related degree

Law/Construction management background

Job description

Select Plant Australia is one of the largest Specialist Plant Hire service providers in Australia, playing an integral role in the delivery of a wide variety of innovative, high-quality construction projects. Our primary driver is to guarantee the provision of the highest quality plant and associated services to construction projects and the wider market.

Select Plant Australia provides a full service offering through its seven major categories: Cranes and Lifting Solutions, General Plant, Heavy Plant, Site Solutions (Buildings and Accommodation), Specialist Rail, Sustainability and Innovation, and Vehicles.

Select Plant Australia has successfully diversified its customer base and expanded its revenue streams in recent years, strengthening its position in the market and creating new opportunities for growth.

About the role

We are currently seeking an experienced Contracts Administrator to join our high performing Select Plant Australia team based out of Malaga, WA who will be responsible for covering the WA and NT regions.

The purpose of this role is to ensure contractual obligations are met, commercial risks are identified and managed and billing and reporting activities are completed accurately.

This permanent role offers great career prospects with one of the largest specialist plant hire businesses in Australia.

Key responsibilities

• Administer regional contracts through the full post-award lifecycle, ensuring compliance with contractual obligations and company governance requirements.
• Monitor contract performance, manage obligations, support variation and claims processes, and contribute to effective commercial close-out activities.
• Coordinate regional mobilisation and operational readiness activities, including commercial systems, documentation and handovers.
• Maintain accurate contract records, correspondence, registers and document control throughout the contract lifecycle.
• Support procurement and purchasing activities, including purchase orders, approvals, goods receipting and supplier engagement.
• Review billing, accruals and month-end activities, ensuring revenue and cost information is accurate and commercially robust.
• Provide practical commercial advice to operational teams, supporting informed decision-making and successful project execution.
• Monitor Customer receivables and proactively follow up on payment collections in accordance with contractual payment terms.
• Coordinate supplier onboarding activities and maintain supplier records and documentation in accordance with company policies, procedures, and compliance requirements.
• Monitor and track regional budgets, forecasts, and expenditure to support effective financial planning.
• Assist in resolving commercial issues, supplier matters and contractual disputes within delegated authority levels.
• Assist in the preparation and consolidation of annual business plans, budgets, and periodic financial forecasts.
• Build strong working relationships with customers, suppliers, subcontractors and internal stakeholders to support delivery outcomes.
• Contribute to continuous improvement initiatives that enhance commercial performance, compliance and operational efficiency.
  

About you

• Relevant tertiary qualification in Commerce, Business, Quantity Surveying, Law, Construction Management, Engineering or a related discipline is desirable
• Experience in contract administration, commercial administration or project commercial support within construction, engineering, infrastructure, utilities or related industries.
• Demonstrated experience managing post-award contract administration activities and maintaining commercial documentation.
• Experience supporting procurement, supplier management, invoicing, claims, variations and commercial reporting processes.
• Exposure to billing, cost management, accruals and contract close-out activities.
• Experience working with multiple stakeholders across operational and project environments.
  

We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected and innovative culture that supports ongoing growth and development. We offer industry-leading benefits such as specialised learning and development programs, a mental health and wellbeing program, industry leading paid parental leave policy, an additional purchased leave option and coaching programs for staff on parental leave.

Diversity & Inclusion

We are committed to building a workforce that reflects the diverse society in which we live and work. Select Plant Australia is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.

Select Plant Australia actively supports a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander Peoples and people from culturally diverse backgrounds. Download our Stretch Reconciliation Action Plan at

Select Diversity and Inclusion | Select Plant Australia

Applications from recruitment agencies will not be considered.