Contract Administrator - Civil Infrastructure Projects (On‐Site)

Cmc; Rockhampton Regional; On-site; AUD 55,000 - 83,000; Full time

Job summary

Quality People is urgently seeking a Project Management Support Officer for a 2+ month contract on the Gold Coast. You will be the backbone of operations, coordinating recruitment and onboarding, workforce management processes, and maintaining critical personnel records.

Responsibilities include delivering efficient admin services, coordinating end-to-end recruitment, managing contractor and permanent staff records, and acting as the primary liaison across the network to support project

Qualifications

• Bachelor degree in program management and a diploma in project management.
• Demonstrated stakeholder engagement and administrative coordination skills.

Responsibilities

• Provide effective support to project, product and governance activities.
• Prepare timely and accurate project documentation, governance artefacts and reporting products.
• Coordinate recruitment and onboarding activities, workforce management processes and critical personnel records.

Skills

Bachelor Degree-program management

Diploma-project management

Education

Bachelor Degree

Diploma

Job description

Project Management Services & Support

18th September, 2026

• Security Clearance: NV1 Clearance
• Length of Contract: 10 months
• The role closes on 8/10/2026
• Location: Amberly, QLD

Qualifications

• Bachelor Degree-program management
• Diploma-project management

Deliverables

• Effective support to project, product and governance activities.
• Timely and accurate preparation of project documentation, governance artefacts and reporting products.
• Achievement of project and product milestones through proactive coordination and stakeholder engagement.
• Development and maintenance of sustainment and support system cost information to inform future capability planning.
• Improved visibility of project performance, risks, financial status and governance obligations.
• Effective collaboration with Commonwealth personnel and industry partners.
• Build and sustain productive relationships with project teams, industry partners, capability managers and support organisations.
• Engage stakeholders to gather information, resolve issues and support delivery of project outcomes.
• Provide timely advice and coordination support to project and product leadership.
• Support commercial and financial management activities including contract administration, purchase order management, invoice processing, budget monitoring, financial reporting and procurement activities.
• Assist with forecasting, budgeting and cost estimate development activities for approved and unapproved project scope.
• Support the development of product management, support system and sustainment planning artefacts to inform future capability transitions and life-of-type management activities.
• Assist with the identification, management and reporting of risks, issues, opportunities and dependencies.

Other Supporting Info

• Strong Communication Skills
• Demonstrated Stakeholder engagement skills.
• Ability to prioritise and adapt to changing work demand
• Effective engagement of stakeholders and subject matter experts to facilitate outcomes (e.g. communicating effectively with areas of expertise).
• Travel may be required to support project activities

Weekly Hours:

• Monday to Friday / 40 hours per week, with options for work from home on Friday's - depending on task requirements.

SFIA Skills Sought: The management of projects, typically (but not exclusively) involving the development and implementation of business processes to meet identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. The adoption and adaptation of project management methodologies based on the context of the project and selecting appropriately from predictive (plan-driven) approaches or adaptive (iterative/agile) approaches.

PRMG Level 4: Defines, documents and carries out small projects or sub-projects (typically less than six months, with limited budget, limited interdependency with other projects, and no significant strategic impact), alone or with a small team, actively participating in all phases. Identifies, assesses and manages risks to the success of the project. Applies appropriate project management methods and tools whether predictive (plan-driven) approaches or adaptive (iterative/agile) approaches. Agrees project approach with stakeholders, and prepares realistic plans (including quality, risk and communications plans) and tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs, timescales and resources used, and takes action where these deviate from agreed tolerances. Ensures that own projects are formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded.

“We warmly welcome applications from individuals of all backgrounds, including First Nations Australians, Australian Defence Force and First Responder veterans, women in STEM, and people of all abilities, including those registered with the NDIS.”

Our client URGENTLY requires a Project Management Support Officer for a 2months+ Contract role on the Gold Coast.

The Project Management Support Officer will be the backbone of the operations, providing high-level support to the regional unit. You will be responsible for the seamless coordination of recruitment and onboarding activities, workforce management processes, and the maintenance of critical personnel records.

Skills and experience required includes:

• Deliver efficient administrative services to internal and external stakeholders, ensuring all processes align with standards of excellence.
• Coordinate the end-to-end recruitment lifecycle, from initial candidate engagement to onboarding, ensuring a smooth and positive experience for all new starters.
• Support the management of our contractor and permanent workforce, ensuring accurate record-keeping and compliance with organisational policies and procedures.
• Act as a primary point of contact, coordinating meetings, managing documentation, and fostering strong relationships across our network.

Top $'s Paid !

Contract extensions Likely !

CV must be uploaded to be considered.

For other future opportunities that are not currently listed, please go to:

Quality People is committed to all forms of workforce diversity and encourages applications from men and women of all ages and cultures, including indigenous Australians, and Veterans.