Contract Administrator

Prime Recruitment & Consulting; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Prime Recruitment & Consulting in Melbourne is seeking an experienced Contract Administrator to join the residential delivery team. You will own and drive construction programmes, coordinate supervisors and trades, and oversee contract administration, cost reporting and procurement, ensuring projects progress on time and within budget.

We require 7+ years in residential construction with a solid Contract Administration background, and the ability to work across multiple townhouse projects in

Qualifications

• 7+ years' experience in residential construction.
• Proven contract administration background.
• Strong coordination and communication skills.

Responsibilities

• Own and monitor construction programmes and budgets.
• Coordinate supervisors, trades and lookaheads.
• Lead weekly meetings and manage variations and cost reporting.
• Ensure procurement, PO tracking and reporting are followed.

Skills

Contract administration

Project coordination

Residential construction

Budgeting & cost reporting

Tools

Construction management software

Job description

Prime Recruitment & Consulting – East Melbourne VIC

An exciting opportunity has emerged to join a boutique residential developer builder delivering high quality townhouse developments across Melbourne. With over $200million in secured and planned projects over the coming years, this growing business offers an impressive pipeline of work, an established operating structure and genuine long term career opportunities.

Operating across development, design and construction, the business is seeking an experienced Contract Administrator with strong project coordination capabilities to play a pivotal role in its construction delivery team. This role is the engine of construction delivery.

Working between Director level decisions and on site execution, you'll take ownership of construction programmes, coordinate supervisors and trades, drive accountability and ensure projects progress on time and within budget expectations. From managing forward looking construction programmes and leading weekly coordination meetings to overseeing contract administration processes and cost reporting, this is a hands on opportunity for someone who enjoys making things happen.

The Role

Reporting directly to the Development & Construction Director, you'll coordinate construction delivery across multiple townhouse developments, from pre-start through to handover.

Your responsibilities will include:

• Owning and monitoring construction programmes, identifying delays and implementing recovery strategies.
• Managing rolling construction lookaheads, trade scheduling and subcontractor coordination.
• Leading weekly meetings with Construction Supervisors to review progress, programme milestones and upcoming works.
• Driving accountability across supervisors and trades to maintain project momentum.
• Overseeing contract administration processes, including procurement, purchase orders, variations and cost reporting.
• Monitoring budgets and preparing commercial recommendations and forecasts for Director approval.
• Ensuring established systems, processes and reporting requirements are consistently followed.
• Coordinating project milestones, inspections and handover readiness.

You'll operate within an established structure, with the autonomy to manage day to day programme coordination while working closely with senior leadership on key commercial decisions.

About You

We're looking for someone who combines strong commercial construction knowledge with exceptional organisation, communication and the confidence to take ownership.

7+ years' overall experience in residential construction, including a minimum of 3 years' solid Contract Administration experience.

Demonstrated experience delivering townhouse or medium density residential developments within Vic.

Strong understanding of residential construction programmes, sequencing and subcontractor coordination.

Sound commercial knowledge across procurement, purchase orders, variations and cost management.

Experience coordinating Construction Supervisors and multiple projects simultaneously.

Confidence using construction management systems and technology.

A proactive, solutions-focused approach, with the ability to identify issues early and drive outcomes.

Strong communication skills and the confidence to challenge performance and hold stakeholders accountable.

You may currently be an experienced Contract Administrator or Senior Project Coordinator who is ready for greater responsibility and broader exposure to construction delivery.

Why Consider?

• Strong pipeline: $200M+ in residential developments providing long-term opportunity.
• Boutique environment: Work directly with senior leadership in a collaborative, hands on business.
• Genuine ownership: Drive construction programmes, coordinate delivery teams and influence project outcomes.
• Career progression: Opportunity to grow into senior construction leadership as the business expands.