Contract Administrator

Cimic Group; City of Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

CIMIC Group in Melbourne is seeking an experienced Contracts Administrator to support project cost control, forecasting and procurement across subcontracts. You will collate financial reports, manage cost codes and assist with variations and subcontract administration.

Responsibilities include assisting with cost reporting, project cost forecasting, reviewing invoices and maintaining JDE-based commercial systems.

Qualifications

• Bachelor’s degree in Engineering, Commerce, Accounting, Business or Law or related field.
• Experience in construction, mining, rail, transport or engineering projects is preferred.
• Knowledge of relevant legislation and compliance procedures.
• Experience with PCR and Asset Register reporting and cost control.

Responsibilities

• Assist in project cost control, revenue management and forecasting.
• Collate financial report requirements and support approvals.
• Assist in procuring externally hired assets and reviewing invoices.
• Operate and maintain JDE for commercial processes.
• Assist in managing subcontracts and variations with clients and subcontractors.
• Provide procurement support and cost reporting to project teams.

Education

Bachelor's degree (Engineering/Commerce/Accounting/Business/Law)

Tools

JDE

Job description

CIMIC Group is seeking an experienced Contracts Administrator to manage project cost control, collate financial reports and provide procurement support, as well as assisting with the management of subcontracts.

About the Role

Manage project cost control, revenue management, forecasting and general project financial administration requirements, assist in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts.

Your key responsibilities will include:

• Assisting in the collation of financial report requirements.
• Managing re-charge accounts through project required programmes (e.g. Virtual Superintendent, JDE), reconciling financial data, providing supporting documentation for approvals, dispute management and invoicing.
• Assisting in managing the procurement of externally hired assets; including reconciling financial data, reviewing invoices for approval.
• Executing external hire agreements, service contracts and plant hire agreements.
• Assisting in the management of subcontracts.
• Assisting to manage variations with subcontractor and client.
• Assisting in cost reporting and subcontractor forecasting.
• Providing procurement support.
• Operating and maintaining commercial and contract systems including JDE.
• Assisting in cost forecasting for allocation of subcontracts and ensuring cost codes are accurately maintained, keeping project management teams abreast of any cost issues immediately upon identification.
• Assessing commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.
• Ensuring all activities comply with legal, professional and ethical standards.

About CIMIC

CIMIC Group is an engineering led services, construction and natural resources leader with a proud history dating back to 1899. Powered by 30,000 people, we deliver high-value and sustainable solutions across the lifecycle of assets, infrastructure and resources projects in around 20 countries.

Through CPB Contractors, Leighton Asia, UGL, Sedgman, Thiess, Pacific Partnerships and EIC Activities, CIMIC delivers projects that shape communities, support economic growth and create long-term value.

Our people are highly valued, collaborative and committed to excellence. We live by our core principles of integrity, accountability, innovation and delivery - underpinned by an unwavering commitment to safety.

About You – Qualifications & Experience

To be successful in this role, you will bring:

• Tertiary (Bachelor) degree in Engineering, Commerce, Accounting, Business, Law or associated disciplines preferable
• Experience within the construction, mining & resources, rail, transport, or engineering industries (project experience) preferable
• Knowledge of relevant legislation
• Knowledge of commercial, compliance and reporting procedures and processes including Project Cost Reporting (PCR) and Asset Register
• Knowledge of records management procedures and record, register and version control
• Experience in reporting on contract and commercial performance and compliance