Contract Administrator

Joyprint Australia; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Joyprint Australia Pty Ltd in Capalaba, Brisbane QLD, is seeking an experienced Contract Administrator to oversee contract administration from commencement to completion. You will work closely with production, installation and project teams as well as external clients to ensure timely delivery within budget and in line with contractual requirements.

The role requires a tertiary qualification in Business, Project or Construction Management and a minimum of two years' experience administering

Qualifications

• Tertiary qualification in Business, Project or Construction Management.
• Minimum of 2 years' experience administering commercial contracts.
• Excellent organisational and time-management skills with the ability to handle multiple projects.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office and contract/document management systems.
• Strong written and verbal communication skills with clients, developers and trades.

Responsibilities

• Prepare, review and maintain contracts, purchase orders, work orders and subcontractor agreements.
• Negotiate variations to contracts, subcontracts and supply agreements.
• Monitor project costs, budgets, schedules and contractual obligations.
• Prepare and process variations and assess changes to scope, materials and installation.
• Maintain records of variations, approvals, invoices and expenditure.
• Respond to contract and project-related enquiries and assist in issue resolution.

Skills

Organisational skills

Time-management

Attention to detail

Verbal and written communication

Microsoft Office proficiency

Contract/document management systems

Education

Tertiary qualification in Business, Project or Construction Management

Tools

Microsoft Office

Job description

Joyprint Australia Pty Ltd - Capalaba, Brisbane QLD

Joyprint is a Queensland-owned and operated signage production studio, based in Brisbane, with 27 years' experience delivering custom-made signage for property developers, government departments and marketing agencies across Southeast Queensland. QBCC-licensed, we provide a complete in-house signage service, managing every stage of a project from design and production through to installation. Our services include construction hoarding signage, building wraps, billboards, showroom and sales display signage, 3D illuminated signage, and window and wall graphics for major residential and commercial developments throughout Brisbane, the Gold Coast and Sunshine Coast.

We are seeking an experienced Contract Administrator to join our growing team and support the commercial and contractual management of our expanding project pipeline.

About the Role

As Contract Administrator, you will be responsible for the administration and coordination of contracts from commencement through to completion.

Working closely with our production, installation and project teams as well as external clients, you will help ensure projects are delivered on time, within budget and in accordance with contractual requirements, specifications and agreed client expectations.

• Preparing, reviewing and maintaining contracts, purchase orders, work orders, subcontractor agreements and other project documentation.
• Negotiating variations to contracts, subcontracts and supply agreements for signage and hoarding projects
• Monitoring project costs, budgets, schedules and contractual obligations.
• Preparing and processing variations, and assessing changes to project scope, materials, quantities, costs and installation requirements.
• Maintaining records of variations, approvals, purchase orders, invoices and project expenditure.
• Responding to contract and project-related enquiries and assisting in resolving issues that arise during project delivery.
• Monitoring subcontractor and supplier performance against agreed scope, specifications, timelines and contractual requirements.
• Identifying potential contractual, scheduling, procurement and delivery issues and escalating matters to management where required.
• Maintaining accurate contract registers, compliance records and project documentation in line with QBCC licensing requirements
• Assisting with site meetings, project meetings and progress reporting.
• Assisting with the preparation, review and administration of tenders and project submissions.

Requirements

• Tertiary qualification in Business, Project or Construction Management
• Minimum of 2 years' experience administering commercial contracts, ideally within construction, signage, print, fit-out or a related industry
• Excellent organisational and time-management skills, with the ability to manage multiple projects and competing deadlines.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office and contract/document management systems
• Strong written and verbal communication skills, with the ability to liaise confidently with clients, developers and trade contractors

What we offer:

• Competitive salary of $80,000 - $90,000 per annum plus superannuation
• Full-time, permanent position based in Brisbane
• The opportunity to work on high-profile signage and hoarding projects for major Southeast Queensland developments
• A supportive, close-knit, in-house production team