Contract Administrator

Private Advertiser; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Job summary

Private Advertiser in Adelaide CBD is seeking an experienced Contract Administrator to support a growing project team. You will manage contracts across the project lifecycle, ensure quality, cost control and timely reporting to stakeholders.

The role requires a tertiary qualification in construction-related fields and 3–5 years' contract administration experience with claims exposure. Proficiency in PM software and MS Office is essential.

Qualifications

• Tertiary level qualification in Construction, Project Management, Engineering, or related field.
• 3–5 years' experience in contract and project administration with exposure to claims.
• Strong financial analysis skills with an administrative focus and negotiation ability.
• Proficiency with project management software and Microsoft applications.
• QS and/or estimating background with onsite experience is desirable.
• Exceptional written and verbal communication skills.
• Possession of a current driver's licence.

Responsibilities

• Assist with feasibility studies and liaise with preliminary consultants.
• Review and track changes for pending contracts.
• Assist the project team in executing the procurement strategy.
• Evaluate work orders, scopes of work and accurate delivery.
• Oversee management of variations, extensions of time (EOT), and claims for additional payments.
• Submit project related invoices for approval and payment.
• Conduct regular reviews of material and labour costs.
• Assist in the QS process.
• Draft claims for 3rd party financiers.
• Monitor and report on project financial forecasts, actual expenditures, and profit/loss status.
• Administer contract finalization processes, including resolution of defects, completion of manuals, and approval of variations.
• Prepare detailed reports for the Chairman, Development Director, Project Managers, Financial Controller and the broader Management Team.

Skills

Contract administration

Financial analysis

PM software

MS Office

Negotiation

Communication

Driver's license

Education

Degree in Construction/PM/Engineering

Tools

MS Project

Primavera P6

Excel

Job description

Due to ongoing expansion within one of Adelaide's foremost property development firms, we are seeking an experienced administrator to join our team and advance their career as we execute our long-term growth strategy.

The successful candidate will play an integral role in the delivery of a diverse portfolio of projects, including significant multi-level constructions, individual retirement units, unit renovations, and maintenance activities across our properties.

As a Contract Administrator, you will provide critical support to our Adelaide CBD-based project team by managing and administering contracts throughout the entire project lifecycle. Your responsibilities will include ensuring project quality, accurate costing and profitability while proactively mitigating financial and contractual risks.

Your Role

Essentially you will ensure all contractual, documentation and reporting requirements for projects are fulfilled accurately and on time.

• Assist with feasibility studies and liaise with preliminary consultants.
• Review and track changes for pending contracts.
• Assist the project team in executing the procurement strategy.
• Evaluate work orders, scopes of work and accurate delivery.
• Oversee management of variations, extensions of time (EOT), and claims for additional payments.
• Submit project related invoices for approval and payment.
• Conduct regular reviews of material and labour costs.
• Assist in the QS process.
• Draft claims for 3rd party financiers.
• Monitor and report on project financial forecasts, actual expenditures, and profit/loss status.
• Administer contract finalization processes, including resolution of defects, completion of manuals, and approval of variations.
• Prepare detailed reports for the Chairman, Development Director, Project Managers, Financial Controller and the broader Management Team.

Qualifications & Experience

• Candidates must possess a tertiary level qualification in Construction, Project Management, Engineering, or a related field.
• A minimum of 3 to 5 years' experience in contract and project administration with exposure to claims processes.
• Strong financial analysis skills combined with an administrative focus and effective negotiation abilities.
• Demonstrated proficiency with Project Management software, plus proficiency in Microsoft applications.
• QS and / or estimating background with onsite experience is highly desirable.
• Exceptional written and verbal communication skills.
• Possession of a current driver's licence.

If you're an experienced Contract Administrator looking to grow with one of Adelaide's foremost property development firms, in an exciting new phase, we'd love to hear from you.

What can I earn as a Contracts Administrator