Conference & Events Manager - Rydges Pit Lane

EVT - Entertainment | Ventures | Travel; Elwomple; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

50% dining & stays

Movie tickets & cinema discounts

Seasonal perks at Thredbo

Rapid career growth

Paid parental leave

Volunteer opportunities

Job summary

EVT at Rydges Pit Lane is seeking an events coordinator to manage hotel events end‑to‑end, from enquiry through delivery, ensuring a superb client and hotel outcome.

You will prepare contracts, banquet event orders, invoices and floorplans, and coordinate with Front Office, F&B, Kitchen and Operations, while driving sales via the iVvy CRM. This role supports major events across our hotel and entertainment network, with day‑one perks and clear opportunities for rapid career growth.

Qualifications

• Strong organisational skills and attention to detail.
• Confident communicator, able to liaise across departments and with clients.
• Sales-driven mindset with a track record of converting enquiries.
• CRM experience (iVvy a plus).
• Flexibility to work outside standard hours for key events.
• Passion for hospitality and delivering great guest experiences.

Responsibilities

• Coordinate hotel events end-to-end, from enquiry to delivery, ensuring a great outcome for clients and the hotel.
• Prepare contracts, banquet event orders, invoices and floorplans with accuracy.
• Liaise with Front Office, F&B, Kitchen and Operations to align on event requirements.
• Manage the iVvy CRM, keeping sales activity and client records up to date.
• Handle deposits, payments and revenue reporting in line with hotel policy.
• Conduct site inspections and client meetings, converting enquiries into confirmed bookings.
• Identify new opportunities for conferences, events and group bookings.
• Support major events, including evenings, weekends and public holidays when needed.

Skills

Organisational skills

Communication

Sales mindset

CRM experience

Flexible hours

Hospitality passion

Tools

iVvy

Job description

About EVT

Rydges Pit Lane is part of EVT, one of Australasia’s market‑leading experience creators offering careers that can take you wherever you want to go across entertainment, ventures, and travel. In a world of cookie cutter experiences, here at EVT we believe in changing the game. It’s why we all call ourselves Daymakers – because each day is a chance to add the wow factor for our customers and continually grow in our own careers.

Proudly owned and operated in Australia and New Zealand, Rydges offers refreshingly local stays in city, regional and resort‑style hotels. We’re not just in the neighbourhood, we’re part of it. Every hotel is designed for ease, connection and quality. From check‑in to check‑out, our local heroes bring a can‑do attitude and “too easy” service. Whether it’s for work or a well‑earned break, our place feels like home with the charm of somewhere new. Join us to help make every moment memorable.

EVT has an endless range of roles and careers paths to explore across over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection and Australia’s most loved year round alpine resort, Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few. Once you’re in, there’s no limits on where your career could take you.

Key Responsibilities

• Coordinate hotel events end-to-end, from enquiry to delivery, ensuring a great outcome for clients and the hotel
• Prepare contracts, banquet event orders, invoices and floorplans with accuracy
• Liaise with Front Office, F&B, Kitchen and Operations to align on event requirements
• Manage the iVvy CRM, keeping sales activity and client records up to date
• Handle deposits, payments and revenue reporting in line with hotel policy
• Conduct site inspections and client meetings, converting enquiries into confirmed bookings
• Identify new opportunities for conferences, events and group bookings
• Support major events, including evenings, weekends and public holidays when needed

What You’ll Bring

• Strong organisational skills and attention to detail
• Confident communicator, comfortable liaising across departments and with clients
• A sales-driven mindset with a track record of converting enquiries
• CRM experience (iVvy a plus)
• Flexibility to work outside standard hours for key events
• A passion for hospitality and delivering great guest experiences

How You Work

• Daymaker ethos — no one’s too big for the small things.
• Inclusive leader — values diverse perspectives; builds belonging.

Perks from Day One

As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers.

• 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
• $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
• Seasonal perks at Thredbo.
• Rapid career growth across our hotel & entertainment network.
• Paid parental leave; community & volunteering opportunities.

We welcome applicants from all backgrounds.