Community Grants Support Officer

Melton City Council; City of Melton; On-site; AUD 81,000 - 93,000; Full time

Benefits offered by this job

Professional development opportunities

Generous leave entitlements

Flexible work arrangements

Dynamic workplace close to home

Job summary

Melton City Council is seeking an experienced Grants Administrator to oversee the administration of Council’s grants and awards programs. You will provide administration support to six grant programs and an annual Community Volunteer Achievement Awards event within the Social Planning and Research and Community Health Promotion service unit.

The role requires a post-secondary qualification in administration, experience with Windows-based apps and Smarty Grants, and the ability to manage multiple

Qualifications

• Post-secondary qualification in administration or relevant qualification.
• Experience operating Windows-based applications and databases.
• Knowledge of administration procedures for community funding programs.
• Experience extracting data from Windows and Smarty Grants for reports.
• Ability to work flexibly within tight timeframes.

Responsibilities

• Administer Council grants and awards programs and support six grant programs.
• Assist with annual Community Volunteer Achievement Awards event.
• Maintain electronic grants management systems and Council grants webpages.
• Process grant payments and acquittals and support reporting.

Skills

Grant administration

Data extraction

Windows-based applications

Grants management systems

Education

Post-secondary qualification in administration

Tools

Smarty Grants

Grants management systems

Job description

Band 5 - Salary Range $81,006 to $93,280 per annum + 12% Super + ADO

Salary offered will depend on level of skills and experience.

Why join Melton City Council?

Melton City Council is proud to serve one of Australia’s fastest-growing and most diverse communities. We are a forward-thinking local government committed to creating a city where everyone feels welcome, supported, and empowered.

As a Council, we are driven by innovation, inclusion, and excellence. We deliver high-quality services and infrastructure, promote lifelong learning, and champion health and wellbeing across our municipality. Our team plays a vital role in shaping a vibrant, sustainable future for our residents.

Working with us means being part of a collaborative and inclusive culture that values your growth. We offer:

• Professional and personal development opportunities
• Generous leave entitlements and flexible work arrangements
• A dynamic workplace close to home, surrounded by heritage charm, green spaces, and modern amenities

Join us and help build a city that thrives—where your work makes a real difference every day.

The Opportunity

This vital role is responsible for the successful administration of all of Council’s grants and awards programs. You will provide administration support to six grant programs and an annual Community Volunteer Achievement Awards event.
The role reports to the Coordinator, Healthy Inclusive Communities and sits within a service unit including Social Planning and Research and Community Health Promotion.

Key Responsibilities

• Support the administration of Council’s grant and award programs, including processes to administer grant applications and appoint assessment panels, consistent with Council’s policies and guidelines.
• Support the development and maintenance of electronic grants management systems and be responsible for the administration of the grants page/s of Council’s web site and maintenance of relevant databases.
• Administer the processing of grant payments and acquittals.
• Support the Community Grants Delivery Officer to ensure appropriate acquittal and reporting on Council grants.

About you

To be successful in this role you will have the following:

• Post-secondary qualification in administration or other relevant qualification and/or relevant experience in the implementation and administration of grants programs.
• Experience in the operation of a variety of Windows-based applications and databases.
• Comprehensive knowledge of administration procedures relevant to Community Funding Programs.
• Demonstrated experience in extracting data from Windows and grants applications, preferably Smarty Grants to support preparation of reports and analysis.
• Ability to work flexibly within tight time schedules and in accordance with variable work demands.

To be eligible for employment at Melton City Council you must be legally entitled to work in Australia.

All successful applicants will need to undertake pre‑employment requirements including but not limited to a satisfactory criminal history record check. Successful applicants must be able to comply with any public health orders applicable to local government.

We strongly encourage job applications from Aboriginal and Torres Strait Islander people, people with disabilities, LGBTIQA+ and people from culturally diverse backgrounds. If selected for an interview and you require any additional support or adjustments regarding interview arrangements, please advise the contact listed above in advance.

Melton City Council is committed to being a child safe organisation and has Zero tolerance for child abuse. Melton City Council is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is at the centre of our everyday thinking and service delivery.