Commercial Team Assistant

John Holland Group; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Job summary

The John Holland Group-led consortium is recruiting an Admin/Project Support professional to back the Commercial and Procurement functions on the Torrens to Darlington Alliance in Adelaide. You will assist with data entry, document management and coordinating project admin tasks to keep information flowing across teams.

Ideal candidates will have at least 1 year of admin or project support experience in construction or infrastructure, strong organisational skills, proficiency in MS Office and

Qualifications

• Minimum 1+ year of experience in an administrative or project support role.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• High attention to detail and accuracy in data entry and document management.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (e.g. SharePoint).
• Desirable: understanding of contract terminology and commercial processes.

Responsibilities

• Provide administrative support to the commercial and procurement function across all project activities.
• Assist with preparation and formatting of commercial documents and reports.
• Support monthly processes including data entry.
• Assist with coordination of commercial meetings and actions.
• Organise team building functions, co-ordinate engagement survey results and actions.
• Coordinate contract related communications between project managers, internal stakeholders and subcontractors.

Skills

Administrative support

Data entry

Document management

Multi-priority management

Communication skills

MS Office

SharePoint

Education

Certificate or Diploma in Business, Administration, or Project Management

Tools

Aconex

SAP

JDE

PPW

Job description

The consortium of John Holland, Bouygues Construction, Arcadis Australia, Jacobs and Ventia has been selected to build South Australia's biggest-ever road infrastructure project. In partnership with the South Australian Government, this consortium forms the Torrens to Darlington (T2D) Alliance.

The Torrens to Darlington (T2D) Alliance, will deliver the final 10.5km section of the North-South Corridor, forming a continuous 78 km, non-stop, traffic light-free motorway, and contributing to a long-lasting legacy for the community and people of Adelaide.

The T2D Project involves constructing two separate tunnels – the Southern Tunnels and the Northern Tunnels connected by an open motorway, with a combined total distance of 10.5km, open to traffic in 2031. The T2D project comprises the tunnels, surface works including road and bridge construction in addition to services buildings and complex mechanical and electrical infrastructure. The T2D Alliance is committed to providing opportunities for local people, Aboriginal workers, apprentices, trainees and job seekers who are long-term unemployed and offers people an incredible opportunity to be a part of an iconic project.

Key accountabilities

• General
  • Provide administrative support to the commercial and procurement function across all project activities.
  • Assist with preparation and formatting of commercial documents and reports.
  • Support monthly processes including data entry.
  • Assist with coordination of commercial meetings and actions.
  • Organise team building functions, co-ordinate engagement survey results and actions
• Commercial Support
  • Provide administrative support to the Commercial Administrator and broader commercial team, including data entry, reporting, and reconciliations.
  • Assist with the tracking, administration and processing of contract variations and change requests.
  • Maintain commercial toolkit, logs and registers and records to support the effective management of commercial activities.
  • Prepare and distribute commercial updates and reports to support stakeholder communication and project alignment.
  • Receive, record and maintain commercial documentation, including Bank Guarantees, insurance certificates and other contractual securities.
  • Provide administrative support to the Commercial Administrator in the delivery of commercial governance, reporting and contract administration activities.
• Project Coordination
  • Coordinate contract related communication between project managers, internal stakeholders and subcontractors.
  • Attend project meetings when required and prepare minutes.
  • Assist in monitoring deliverables, deadlines, and compliance requirements.
• Documentation and Reporting
  • Maintain accurate and up to date document control systems in support of commercial and project requirements.
  • Assist the Commercial Administrator with the preparation of reports, summaries, dashboards and other commercial documentation.
  • Ensure records, registers, and filing systems are maintained accurately and in accordance with project procedures.
• Compliance
  • Support compliance with company policies, contractual requirements, and project procedures.
• Governance
  • Follow Project policies, procedures, and Delegations of Authority.
  • Support adherence to legal, financial, and contractual requirements.
  • Maintain accurate records to support audit and governance requirements.

About you

• Qualifications & Experience
  • Essential:
    • Minimum 1+ year of experience in an administrative or project support role, preferably within construction or infrastructure projects.
    • Strong organisational and administrative skills with the ability to manage multiple priorities.
    • High attention to detail and accuracy in data entry and document management.
    • Good written and verbal communication skills.
    • Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (e.g. SharePoint).
    • Ability to work effectively in a fast-paced project environment and support a broader team.
  • Desirable:
    • Basic understanding of contract terminology and commercial processes.
    • Exposure to project or commercial systems (e.g. Aconex, SAP, JDE, PPW).
    • Certificate or Diploma in Business, Administration, or Project Management.

We offer

Your success is our success, and as an Alliance, we are committed to being an employer of choice in Adelaide. We pride ourselves on fostering a diverse and inclusive workplace where different perspectives and ideas are valued as crucial to our long-term success. We are invested in your future with us and prioritise providing rich career experiences and ongoing development opportunities to support your growth.