Co-Curricular Admin & Events Coordinator

Scotch College, Perth; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Scotch College Western Australia is seeking an experienced Administration Officer to join the Co-Curricular team in a permanent, full-time role commencing January 2027. You will act as the organisational hub supporting a busy programme across Co-Curricular, Outdoor Learning & Adventure, Sport, Service and the Duke of Edinburgh Award.

In this role you will manage correspondence, meetings, travel, events and documentation, maintain records and databases, and be the friendly point of contact for

Qualifications

• Certificate IV in Business Administration (or equivalent), or demonstrated experience in a similar role
• Proficiency in Microsoft 365, including Outlook, Word, Excel and Teams, ideally in an Apple environment
• Experience with databases and finance systems (knowledge of Synergetic, Alii and SEQTA is desirable)
• Excellent written communication skills and strong attention to detail
• Outstanding organisational and time-management skills with the ability to prioritise and meet deadlines
• Strong interpersonal skills and a calm, friendly and professional manner
• A commitment to confidentiality, and the flexibility to support occasional functions and events.

Responsibilities

• Managing correspondence, meetings, appointments and travel for the Director of Co-Curricular
• Supporting camps, tours, excursions and events, including risk assessments and communications
• Processing purchase orders, invoices, credit cards, reimbursements and accounts receivable
• Supporting Outdoor Learning, Sport, Cadets, Service, Duke of Edinburgh and Middle School Clubs
• Maintaining records, databases and filing systems, including the Moray booking calendar
• Being a friendly, professional point of contact for staff, students, parents and visitors.

Skills

Organisational skills

Time-management

Interpersonal skills

Attention to detail

Written communication

Confidentiality

Flexibility

Education

Certificate IV in Business Administration

Tools

Microsoft 365 (Outlook, Word, Excel, Teams)

Synergetic

Alii

SEQTA

Apple environment experience

Job description

Scotch College Western Australia is seeking an experienced Administration Officer to join the Co-Curricular team in a permanent, full-time role commencing January 2027. You will act as the organisational hub supporting a busy programme across Co-Curricular, Outdoor Learning & Adventure, Sport, Service and the Duke of Edinburgh Award.

In this role you will manage correspondence, meetings, travel, events and documentation, maintain records and databases, and be the friendly point of contact for