Administration Officer – Co-Curricular

Scotch College, Perth; Perth; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Scotch College Western Australia is seeking an experienced Administration Officer to join the Co-Curricular team in a permanent, full-time role commencing January 2027. You will act as the organisational hub supporting a busy programme across Co-Curricular, Outdoor Learning & Adventure, Sport, Service and the Duke of Edinburgh Award.

In this role you will manage correspondence, meetings, travel, events and documentation, maintain records and databases, and be the friendly point of contact for

Qualifications

• Certificate IV in Business Administration (or equivalent), or demonstrated experience in a similar role
• Proficiency in Microsoft 365, including Outlook, Word, Excel and Teams, ideally in an Apple environment
• Experience with databases and finance systems (knowledge of Synergetic, Alii and SEQTA is desirable)
• Excellent written communication skills and strong attention to detail
• Outstanding organisational and time-management skills with the ability to prioritise and meet deadlines
• Strong interpersonal skills and a calm, friendly and professional manner
• A commitment to confidentiality, and the flexibility to support occasional functions and events.

Responsibilities

• Managing correspondence, meetings, appointments and travel for the Director of Co-Curricular
• Supporting camps, tours, excursions and events, including risk assessments and communications
• Processing purchase orders, invoices, credit cards, reimbursements and accounts receivable
• Supporting Outdoor Learning, Sport, Cadets, Service, Duke of Edinburgh and Middle School Clubs
• Maintaining records, databases and filing systems, including the Moray booking calendar
• Being a friendly, professional point of contact for staff, students, parents and visitors.

Skills

Organisational skills

Time-management

Interpersonal skills

Attention to detail

Written communication

Confidentiality

Flexibility

Education

Certificate IV in Business Administration

Tools

Microsoft 365 (Outlook, Word, Excel, Teams)

Synergetic

Alii

SEQTA

Apple environment experience

Job description

Are you a highly organised administrator who enjoys variety, working with people and being at the centre of a busy and vibrant school community?

Scotch College is seeking an experienced Administration Officer to join our Co-Curricular department in a permanent, full-time position commencing in January 2027. Reporting to the Director of Co-Curricular, you will support a portfolio spanning Co-Curricular (K-12), Outdoor Learning & Adventure, Sport, Service and the Duke of Edinburgh's International Award.

About the Role

As our Administration Officer – Co-Curricular, you will be the organisational hub behind a wide range of programmes and events. Your work will include:

• Managing correspondence, meetings, appointments and travel for the Director of Co-Curricular
• Supporting camps, tours, excursions and events, including risk assessments and communications
• Processing purchase orders, invoices, credit cards, reimbursements and accounts receivable
• Supporting Outdoor Learning, Sport, Cadets, Service, Duke of Edinburgh and Middle School Clubs
• Maintaining records, databases and filing systems, including the Moray booking calendar
• Being a friendly, professional point of contact for staff, students, parents and visitors.

A full job description is available on our website: https://www.scotch.wa.edu.au/employment/working-at-scotch.

About You

We are looking for a friendly, proactive administrator who enjoys variety and takes pride in getting the details right.

You will bring:

• A Certificate IV in Business Administration (or equivalent), or demonstrated experience in a similar role
• Proficiency in Microsoft 365, including Outlook, Word, Excel and Teams, ideally in an Apple environment
• Experience with databases and finance systems (knowledge of Synergetic, Alii and SEQTA is desirable)
• Excellent written communication skills and strong attention to detail
• Outstanding organisational and time-management skills, with the ability to prioritise and meet deadlines
• Strong interpersonal skills and a calm, friendly and professional manner
• A commitment to confidentiality, and the flexibility to support occasional functions and events.

We are looking for someone who will work in a way that reflects Scotch College's values of Service, Integrity and Stewardship

Why Join Scotch?

Along with joining a supportive College community, our staff enjoy:

• Up to six gifted leave days each year
• Morning tea and lunch provided during term time
• Free onsite parking and convenient access to Swanbourne train station
• Professional learning and development opportunities
• A supportive team environment with excellent resources.

Our employee value proposition reflects our commitment to staff through our strong sense of community, supportive culture, meaningful work and opportunities for growth.

About Scotch

Scotch College Western Australia is one of Australia’s leading independent schools, with a 127-year-old history of academic excellence. Nestled in leafy Swanbourne on 22 spacious hectares, the College caters for 1600 students in Pre-Kindergarten to Year 12, including over 120 boarders from across the world.

We are an International Baccalaureate (IB) World School that offers a learning programme based on the Western Australian and Australian Curriculum and a choice in Years 11 & 12 of three pathways: WACE, VET or IB Diploma.

Scotch College weaves longstanding traditions and Christian values with contemporary education to foster global citizens. We are well-known for our incredible breadth of education and our supportive community.

We believe in lifelong learning and offer all staff boundless opportunities to build new skills and develop their career. Each day at work, you will access advanced technologies, work within state-of-the-art facilities, and collaborate with staff who are leaders in their areas of expertise.

Discover our abundant staff benefits at https://www.scotch.wa.edu.au/employment/working-at-scotch.

Enquiries regarding application process

People & Culture Office

Tel: [phone] Email: [e-mail]

Enquiries regarding expectations and conditions of the position

Richard Foster, Director of Co-Curricular