Child Protection Admin Specialist

State of Victoria; Ballarat; On-site; AUD 60,000 - 70,000; Full time

Job summary

State of Victoria is seeking an Administration Officer to provide comprehensive administrative and secretarial support within the Department of Families, Fairness and Housing Victoria. You will handle high-level correspondence, diary management, minutes, meeting preparation, travel arrangements and records management, while collaborating with diverse stakeholders.

The role emphasizes attention to detail, teamwork and sensitive communication, operating within government processes and privacy

Qualifications

• Australian citizen, permanent resident or valid work visa.
• Experience providing office support and meeting coordination preferred.
• Strong communication and customer service skills.

Responsibilities

• Provide administrative and secretarial support across office processes.
• Prepare high-level correspondence, manage diary and meeting logistics, take minutes.
• Coordinate papers, organise venues, catering and travel arrangements.
• Handle inquiries, route mail and follow up on actions.
• Maintain accurate records in line with privacy and records policies.

Skills

Attention to detail

Teamwork

Communication

Diary management

Minute taking

Administrative support

Job description

State of Victoria is seeking an Administration Officer to provide comprehensive administrative and secretarial support within the Department of Families, Fairness and Housing Victoria. You will handle high-level correspondence, diary management, minutes, meeting preparation, travel arrangements and records management, while collaborating with diverse stakeholders.

The role emphasizes attention to detail, teamwork and sensitive communication, operating within government processes and privacy