Centre Administrator

Government schools; Shire of East Gippsland; Sur place; AUD 60 000 - 70 000; Plein temps

Résumé du poste

Early Learning Victoria Nicholson and District is seeking an experienced administrative professional to support centre operations, enrolment processing, payroll, and childcare subsidy management. The role involves serving families via phone, email and in person, maintaining records, handling payments, and ensuring compliance with National Law and ELV policies.

Located near Melbourne, this role requires strong MS Office skills and the ability to coordinate with the ELV central team.

Qualifications

• Previous experience in an administrative role, ideally with exposure to the early childhood sector.
• Experience in financial reporting and following organisational policies and procedures.
• Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook.
• Effective communication and relationship-building skills with staff, families and communities.
• Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively.
• Qualification in business administration or a related field will be highly regarded.
• Certificate III or diploma in Early Childhood Education and Care or higher will be highly regarded.
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning.
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years.

Responsabilités

• Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person
• Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team
• Process payments and perform data entry into the Child Care Management System and payroll systems
• Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries
• Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

Connaissances

Communication skills

Relationship-building

Time management

Organisational skills

Formation

Business administration qualification

Certificate III in Early Childhood Education and Care

Diploma in Early Childhood Education and Care

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

About Early Learning Victoria

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

About the Role

Opening in 2027 and co-located with Nicholson Primary School, Early Learning Victoria Nicholson and District is a 102-place centre and will provide long day care, three- and four-year-old kindergarten programs.

This centre is located 293KMs from Melbourne and 13KMS from Bairnsdale.

In this role, you will:

• Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person
• Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team
• Process payments and perform data entry into the Child Care Management System and payroll systems
• Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries
• Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

• Previous experience in an administrativerole,ideallywith exposure to the early childhood sector
• Experience in financial reporting and following organisational policies and procedures
• Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook
• Effective communication and relationship-building skills with staff, families and communities
• Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

• Qualification in business administration or a related fieldwill behighly regarded
• Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applying and Further Information

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Racheal Burns, Centre Director on *************@education.vic.gov.au

Applications close 11:59pm on Tuesday 20 October 2026.

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.