Careers & Pathways Administration Assistant 0.5

Resources; Melbourne; On-site; AUD 30,000 - 36,000; Part time

Job summary

Keysborough Secondary College is seeking a part-time Administration Assistant to support the Careers & Pathways Team across our Keysborough and Springvale South campuses. The role focuses on administrative duties, coordination of career programs and provision of information to students and families.

You will work closely with the Careers Development Practitioner and Pathways Manager to ensure smooth delivery of career-related initiatives, resources, and events, while upholding school policies

Qualifications

• Demonstrated ability to communicate effectively in a team environment.
• Strong interpersonal skills and relationship-building capabilities.
• Commitment to ongoing professional learning and development.
• Proficiency with ICT and standard office software.
• Experience supporting administration within education settings is advantageous.

Responsibilities

• Provide administrative support to the Careers & Pathways Team across both campuses.
• Maintain the Careers Resource Centre and Study Hall with up-to-date career information.
• Publicise careers information to students, parents and staff through various channels.
• Assist with data management, reporting and daily office tasks.
• Coordinate appointments, events and communications for career development programs.

Skills

Communication skills

Teamwork

Interpersonal skills

Lifelong learning

ICT proficiency

Tools

Microsoft Office

Career Tools

Work Expo

Job description

Occupation: Administration

Location: Melbourne - Southern suburbs

Reference: 1553246

Location Profile

Keysborough Secondary College is a multi-campus school with one campus in Keysborough (Acacia Campus) and one in Springvale South (Banksia Campus). Both campuses offer programs for students in years 7-12 with an organisational structure arranged around Junior and Senior sub-schools.

Enrolments in the College stand at around 2300 and are growing. The College provides a broad range of VCE, VCE-VM and VET subjects for our students across the two campuses. The College also has a significant International Students Program with its own ELC.

Student achievement and engagement is generally above Like School groups and retention is high. Our student population is culturally and linguistically diverse and characterised by families of high SFOE as a result of which the college attracts significant Equity Funding.General Satisfaction with the College, as measured by the Parent Opinion Survey, is consistently high and in 2024 was 86%.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

This position is part time (19 hours per week) commencing from 27/1/2027 ¿ 17/12/2027. Remuneration is in line with the VGSA2026 Education Support Salaries of Level 1, Range 2 commencing at Step 1. The position is an administration assistant position supporting the College Careers and Pathways Team.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

As a Careers & Pathways Administration Assistant, you will be an integral part of a dynamic team that supports students in their career development journey. Here's an overview of your role and responsibilities:

Role Overview:

You will work alongside the Careers Development Practitioner (CDP) & Pathways Manager, the VET Pathways Advisor, and the Career & Pathways Advisor¿s at both campuses to ensure the college's smooth implementation of career-related programs and initiatives. Your primary focus will be providing administrative support and maintaining the Careers Resource Centre.

Key Skills:

• Excellent oral and written communication skills for effectively conveying goals, strategies, and information to team members, stakeholders, students, and parents/carers.
• Strong interpersonal skills to build and maintain positive relationships within the team, college, and broader community.
• Commitment to ongoing professional learning and development.
• Proficiency in ICT, including familiarity with Microsoft Office suite programs and databases, Work Expo and Career Tools an advantage.

Core Responsibilities:

Your responsibilities will include, but not be limited to, the following:

• Program Support: Assist the CDP & Pathways Manager and Careers & Pathways team in facilitating career-related programs and initiatives.
• Resource Management: Maintain the Careers Resource Centre and Study Hall, ensuring they have up-to-date career information and tertiary brochures.
• Communication: Use various channels to Publicise careers-related information to students, parents/carers, and the broader community.
• Professional Development: Demonstrate expertise and commitment to ongoing professional learning relevant to the position.
• Relationship Building: Forge strong relationships within the college and broader community to empower young people and enhance access to post‑school study and employment opportunities.

By fulfilling these responsibilities and leveraging your skills, you will contribute to the effective delivery of career support services.

The job description outlines the responsibilities and duties of a Careers Administration Assistant within a school's Careers & Pathways Team.

• Collaboration: Work collaboratively with the Careers & Pathways Team.
• Administrative Support: Support various team members, including the VET Pathways Advisor and Career and Pathways advisor across both campuses.
• General Administrative Duties:Greet students, answer phones, scan, and digitally file confidential documents.
• Document Preparation: Prepare documents for mail-out.
• Appointment Management: Ensure students know of appointments, including scheduling …
• Event Assistance: Support the CDP & Pathways Manager in organising events such as Career & Pathways related incursions and excursions, course selection information days, parent information evenings, Student Support Group meetings, and external agencies meeting with students related to careers & pathways.
• Data Assistance: Assist the CDP & Pathways Manager with the collection, collation and organisation of data, including but not limited to VET external attendance, VET portal enrolments, CAP completion rates and Morrisby completion rates.
• Database Administration: Maintain the Career Tools program and develop, maintain and administer Excel spreadsheets and databases to support Careers and Pathways operations.
• Newsletter Creation: Create weekly Careers Newsletters.
• Resource Maintenance: Maintain resources related to careers and pathways.
• Career Support Services Administration:Assist in administering various career support services across the school, including career counselling, career exploration, career insight programs, work placement and more.
• Confidentiality: Maintain student confidentiality in accordance with professional guidelines and privacy legislation.
• Professional Development: Be committed to lifelong learning and undertake appropriate professional development.
• Flexibility: Cooperate with requests from the CDP & Pathways Manager and School Leadership team to complete other career-related tasks as required.

This role requires strong organisational and communication skills, attention to detail, and the ability to work independently and collaboratively within a team. Additionally, maintaining confidentiality and adhering to ethical standards are essential aspects of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.

Applications close Wednesday 25 November 2026 at 11.59pm