Business Manager-Human Resources, Facilities and Compliance
Government schools
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Job summary
Glenroy West Primary School in Melbourne's northern suburbs seeks a proactive School Business Manager to lead HR, facilities, facility hire operations and OHS compliance. You will support the Principal with resource management, risk mitigation and governance across a diverse school portfolio.
You will coordinate recruitment, contractor management, asset records and financial reporting, ensuring a safe and efficient school environment while fostering strong relationships with staff, School
Qualifications
- Demonstrated experience in business administration, human resources, facilities management, or operations management.
- Strong knowledge of workforce management practices and employment compliance requirements.
- Experience managing maintenance programs, contractors and facilities operations.
- Knowledge of OHS legislation, risk management and workplace safety systems.
- Excellent organisational, financial and project management skills.
- Strong communication, stakeholder engagement and relationship management skills.
- Ability to manage multiple priorities and confidential information with discretion.
- Proficiency in Microsoft Office applications and school administration systems.
Responsibilities
- Provide strategic and operational leadership to ensure efficient management of school business operations.
- Oversee Human Resources, Facilities Management, Facility Hire Operations, and OHS compliance.
- Support Principal in achieving educational objectives through effective resource management and risk mitigation.
- Lead recruitment, onboarding and staff development processes.
- Manage facility hire operations, bookings, contracts and invoicing.
- Coordinate capital works, budgets and reporting with School Council and leadership.
Skills
Education
Tools
Job description
Government schools ā Melbourne Northern Suburbs VIC
Demonstrated experience in managing human resource functions, including workforce planning, recruitment, onboarding, performance support, staff records management, and compliance with employment legislation, industrial agreements, and organisational policies.
Proven ability to oversee the maintenance, operation, and improvement of facilities, buildings, grounds, and assets, including contractor management, maintenance scheduling, budget oversight, and delivery of infrastructure or capital works projects.
Demonstrated experience in managing facility hire programs, including booking administration, contract management, stakeholder liaison, invoicing, compliance requirements, and building positive relationships with community groups and external organisations.
Comprehensive knowledge of Occupational Health and Safety legislation and best practice, with demonstrated experience implementing safety management systems, conducting risk assessments, managing incident investigations, coordinating emergency management processes, and promoting a positive safety culture.
Highly developed organisational and project management skills, with the ability to manage multiple priorities, coordinate operational services, monitor budgets, prepare reports, and deliver projects within required timeframes and resource constraints.
Exceptional communication and interpersonal skills, with a demonstrated ability to work collaboratively with school leadership, staff, School Council, contractors, community groups, and external agencies while providing strategic advice, building effective relationships, and leading continuous improvement initiatives.
Applicants should address each of the six Key Selection Criteria separately and provide specific examples that demonstrate their knowledge, skills, and experience relevant to the role. Examples should include outcomes achieved, responsibilities undertaken, and the impact of their contribution.
1. Human Resources Management
Demonstrated experience in managing human resource functions, including workforce planning, recruitment, onboarding, performance support, staff records management, and compliance with employment legislation, industrial agreements, and organisational policies.
2. Facilities and Asset Management
Proven ability to oversee the maintenance, operation, and improvement of facilities, buildings, grounds, and assets, including contractor management, maintenance scheduling, budget oversight, and delivery of infrastructure or capital works projects.
3. Community Engagement and Facility Hire Administration
Demonstrated experience in managing facility hire programs, including booking administration, contract management, stakeholder liaison, invoicing, compliance requirements, and building positive relationships with community groups and external organisations.
4. Occupational Health and Safety Leadership
Comprehensive knowledge of Occupational Health and Safety legislation and best practice, with demonstrated experience implementing safety management systems, conducting risk assessments, managing incident investigations, coordinating emergency management processes, and promoting a positive safety culture.
5. Financial, Operational and Project Management Skills
Highly developed organisational and project management skills, with the ability to manage multiple priorities, coordinate operational services, monitor budgets, prepare reports, and deliver projects within required timeframes and resource constraints.
6. Communication, Stakeholder Management and Leadership
Exceptional communication and interpersonal skills, with a demonstrated ability to work collaboratively with school leadership, staff, School Council, contractors, community groups, and external agencies while providing strategic advice, building effective relationships, and leading continuous improvement initiatives.
Applicants should address each of the six Key Selection Criteria separately and provide specific examples that demonstrate their knowledge, skills, and experience relevant to the role. Examples should include outcomes achieved, responsibilities undertaken, and the impact of their contribution.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
The responsibilities of this position will be:
The School Business Manager provides strategic and operational leadership to ensure the efficient management of the school's business operations. The role is responsible for overseeing Human Resources, Facilities Management, Facility Hire Operations, and Occupational Health and Safety (OHS) compliance, supporting the Principal in achieving the school's educational objectives through effective resource management and risk mitigation.
- Coordinate recruitment, onboarding, induction and offboarding processes for all school staff.
- Advise school leadership on workforce planning and staffing requirements.
- Maintain employee records and ensure compliance with employment legislation, Department policies, and industrial agreements.
- Manage contracts, position descriptions, staff documentation, and personnel records.
- Coordinate performance development processes and support staff training initiatives.
- Monitor leave management, attendance, and workforce reporting.
- Support employee wellbeing programs and promote a positive workplace culture.
- Liaise with payroll and relevant external agencies regarding employment matters.
- Ensure compliance with child safety standards, Working with Children Checks, VIT registration requirements and mandatory training obligations.
- Oversee the maintenance, operation and improvement of school buildings, grounds and infrastructure.
- Develop and implement preventative maintenance schedules.
- Manage external contractors and service providers, ensuring quality and compliance with procurement requirements.
- Coordinate capital works, refurbishment projects and infrastructure upgrades.
- Monitor and manage facilities budgets, maintenance expenditure and asset replacement programs.
- Ensure compliance with building regulations, maintenance standards and statutory requirements.
- Oversee cleaning, security, waste management and grounds maintenance services.
- Maintain accurate asset registers and facilities documentation.
- Manage the administration and operation of school facility hire programs.
- Develop and implement facility hire procedures, agreements and schedules.
- Coordinate bookings for school halls, sporting facilities, meeting rooms and other community-use spaces.
- Ensure all hirers comply with insurance, safety and contractual obligations.
- Manage invoicing, fee collection and financial reporting associated with venue hire.
- Foster positive relationships with community groups, sporting organisations and external stakeholders.
- Resolve operational issues relating to facility use and access arrangements.
- Maximise utilisation of school facilities while ensuring minimal disruption to educational programs.
- Lead the implementation and monitoring of the school's OHS management system.
- Ensure compliance with Occupational Health and Safety legislation, Department policies and risk management frameworks.
- Coordinate workplace inspections, safety audits and risk assessments.
- Oversee incident reporting, investigations and corrective actions.
- Develop and maintain emergency management plans and procedures.
- Coordinate emergency drills and training activities.
- Manage contractor safety inductions and compliance requirements.
- Monitor hazardous substances registers, safety data sheets and workplace hazards.
- Chair or coordinate Health and Safety Committee meetings.
- Promote a proactive safety culture across the school community.
- Provide strategic advice to the Principal and School Council on business operations, risk management and compliance matters.
- Prepare reports and recommendations for School Council and leadership meetings.
- Contribute to school strategic planning and continuous improvement initiatives.
- Develop and review policies, procedures and operational frameworks.
- Ensure sound governance and accountability across all business functions.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- Demonstrated experience in business administration, human resources, facilities management, or operations management.
- Strong knowledge of workforce management practices and employment compliance requirements.
- Experience managing maintenance programs, contractors and facilities operations.
- Knowledge of OHS legislation, risk management and workplace safety systems.
- Excellent organisational, financial and project management skills.
- Strong communication, stakeholder engagement and relationship management skills.
- Ability to manage multiple priorities and confidential information with discretion.
- Proficiency in Microsoft Office applications and school administration systems-Cases21, AIMS, eduPay, eduSafe Plus
- Experience within an education environment.
- Qualification in Business Management, Human Resources, Facilities Management, Occupational Health and Safety or related discipline.
- Knowledge of Victorian Department of Education policies and procedures.
- Experience supporting School Council governance functions.
- Compliance with all HR, OHS and regulatory requirements.
- Successful delivery of facilities maintenance and capital works programs.
- Effective management and utilisation of school facilities.
- Reduction in workplace incidents and identified safety risks.
- Timely recruitment and onboarding of staff.
- Positive stakeholder satisfaction from staff, community hirers and contractors.
- Accurate reporting and effective budget management.
- Integrity and professionalism.
- Strong customer service and community focus.
- Accountability and sound judgement.
- Commitment to child safety and wellbeing.
- Collaborative leadership and teamwork.
- Continuous improvement and innovation.
This position plays a critical role in ensuring the school's operational excellence, compliance, safety and sustainability, enabling teaching and learning to remain the primary focus of the school community.
Glenroy West Primary School was built in 1958 and is located 16km north of metropolitan CBD. There are excellent facilities and large grounds that provide active play, adventure playgrounds, running track and oval, basketball courts, additional playgrounds, down-ball courts, two kindergarten rooms and landscaped gardens.
Glenroy West Primary School received an $18.12 million upgrade resulting in a modernized school, including new facilities for an additional 250 students to meet enrolment growth for future years.
The school currently has 349 students with an expected increase in capacity for 550 students in the next few years. The school has a proud tradition of education in the City of Merri-Bek.
The student population is diverse with thirty languages represented at the school and 48 per cent of students coming from a home where English is not the main. The school has a SFO index of 0.4892 and SFOE index of 0.3698.
The school has two kindergarten buildings on site called York Street Kindergarten operational from 2014 under the banner of the Northern Schools Early Years Cluster. The York Street Kindergarten has an excellent educational program for both three- and four-year-old in the Glenroy area. There is a strong link between the playgroup, kindergarten and school to ensure a seamless transition in the Early Years and beyond.
The curriculum provides explicit teaching and learning in literacy and numeracy based on the Victorian Curriculum. Specialist programs include Physical Education, The Arts, STEM, Music and LOTE (Spanish). EAL (English as an additional language) is taught as an additional curriculum area across the school.
The school offers extra Homework Club as an extracurricular subject and the High Ability Program is also offered for students requiring extension as well as additional support for students in both literacy and numeracy.
Our staff are highly trained, dedicated and professional in upholding high academic, social and personal standards. We adopt a forward-thinking approach to curriculum development and delivery so that all students will be engaged in a curriculum that prepares them for the present and future. We are committed to the development of whole school effective teaching and learning practices to best support children in our care as well as achieving excellent academic results.
The focus continues to be on 21st century learning with the use of flexible learning spaces, high quality teaching standards and working collaboratively with other schools in the Merri-Bek Hume Network in partnership and across the wider system.
At Glenroy West Primary School, our vision is to provide quality, stimulating programs in a safe and supportive environment.
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