Business Manager - fixed term with the possability of ongoing

Government schools; Ballarat; On-site; AUD 90,000 - 120,000; Full time

Job summary

Canadian Lead Primary School in Ballarat is seeking a Business Manager on a fixed-term basis with the potential for ongoing appointment. You will lead an office team, oversee HR and financial management, and ensure compliance with Treasury regulations while reporting to senior leadership.

The role covers school administration, budgeting, grants, procurement, and strategic resource management, with emphasis on accurate reporting, stakeholder liaison, and safeguarding financial integrity across

Qualifications

• Demonstrated capacity to lead an office team; ability to direct others.
• Experience with human resource and financial management records systems.
• Knowledge of financial management legal requirements and ability to produce/advice reports.
• High level organizational skills with ability to prioritise workflows.
• Strong written and verbal communication skills.

Responsibilities

• Deliver School Services: manage the design and production of school publications and documents.
• Finance: manage budgets, financial statements, funding submissions, and treasury-compliant accounting; supervise government grants and fundraising.
• General Administration: provide admin support for the Principal and staff; manage student admissions and school events.
• Human Resources: advise leadership on support structures, recruit procedures, and health & safety standards.
• Manage School Resources: coordinate facilities and negotiate with service providers; oversee contracted services and resource materials.

Skills

Leadership

HR & Finance systems

Financial compliance

Organizational skills

Communication

Job description

Business Manager - fixed term with the possability of ongoing

SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4High level organizational skills, including the capacity to prioritise work flows.

SC5High level written and verbal communication skills.

Selection Criteria

SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4High level organizational skills, including the capacity to prioritise work flows.

SC5High level written and verbal communication skills.

Role

A Business Managerrole will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

This position is a fixed term leave replacement position with the possability of becoming an ongoing Business Manager position

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Located in Ballarat East, Canadian Lead Primary School (CLPS)is a warm, inclusive and well-resourced school where students thrive, staff are supported, and learning is at the heart of everything we do. Established in the 1990s following the merger of three local schools, CLPS has grown into a proud and connected community where everyone belongs.

Our Learning Environment

All classrooms and learning spaces are housed within one main building, creating a strong sense of connection, teamwork and community. Our school includes 11 classrooms, a movement room, sensory room, an art room, a spacious library, a gymnasium, and a kitchen supporting both ourBreakfast ClubandOut of School Hours Care (OSHC)programs. Outside, students enjoy a variety of play and learning spaces, including a soccer oval, football oval, basketball courts, vegetable gardens and three distinct playgrounds.

Our Students and Community

With around 230 students and an average class size of 20, we ensure every child is known, valued and supported. Our school community is proudly diverse, with approximately 7% of students identifying as Indigenous and 5% from language backgrounds other than English. We value the partnership between home and school and work closely with parents and carers to support student success.
Our values ofCommunity, Respect and Responsibilityunderpin everything we do.

A Commitment to Excellence

Canadian Lead Primary School delivers aknowledge-rich curriculumthroughexplicit, evidence-based instruction. We dedicate significant time to building strong foundations in literacy and numeracy, particularly through theBig 6 of Reading¿ oral language, phonemic awareness, phonics, vocabulary, fluency and comprehension.
We are proud to be aMulti-Tiered Systems of Support (MTSS) pilot school, embedding a targeted approach to both learning and wellbeing.

Staff Support and Professional Growth

CLPS is a school where teachers and education support staff genuinely enjoy working together. Collaboration, reflection and shared success are at the centre of our culture.
Staff are supported through:

• Mentoring and coachingfor early career and experienced teachers alike
• Collaborative planningin strong, cohesive teams
• Ongoing professional learningfocused on instructional practice and student growth
• Leadership pathwaysand middle-leadership opportunities
• A positive, caring culturewhere wellbeing is prioritised

Our staff are proud of the strong relationships they build with students and families, and of the collective achievement that comes from shared professional learning and support.

A Focus on Wellbeing

At CLPS, we understand that learning and wellbeing go hand in hand. We implement theBerry Street Education Modeland are currently working on embeddingSchool-Wide Positive Behaviour Support (SWPBS)to ensure consistency, care and a safe learning environments for all. Every child is encouraged to achieve their best academically, socially and emotionally.

At Canadian Lead Primary School, you¿ll be part of a collaborative, forward-thinking and caring team. You¿ll have the opportunity to grow as an educator, make a real difference, and work in a school where students achieve excellent results and genuinely love learning.

Together, we create a school where both students and staff flourish.