Business Manager

Department of Education Victoria; Leopold; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Department of Education Victoria – Leopold VIC is seeking a skilled Business Manager for Leopold Primary School. The role leads school administration, finance and operations to support student learning and community outcomes.

The position manages annual budgets, grants, and financial controls; oversees HR, contracts and facilities; coordinates resources and reporting, and drives improvement initiatives within a dynamic school environment focused on inclusion and student success.

Qualifications

• Strategic leadership across school administration, finance and operations.
• Experience in financial statements, grants, budgets and financial controls.
• Knowledge of human resources, governance, procurement and facilities in a complex organisation.
• Strong organisational, analytical and problem-solving abilities.
• Excellent written and verbal communication and collaboration with leaders and staff.

Responsabilités

• Deliver School Services: design and production of school publications.
• Finance: prepare annual budgets, financial statements and funding submissions; manage accounting; advise on spending; administer grants; fundraising.
• General Administration: provide administrative support to Principal and staff; manage admissions/enrolments; support events; induction programs.
• Human Resources: recruitment procedures; advise leadership on support structures; ensure OH&S; employee relations; HR planning.
• Manage School Resources: coordinate buildings/equipment; negotiate with service providers; supervise contracted services; manage resource materials.
• Support School Council: draft reports; evaluate IT systems; develop procedures; manage a technical program.

Connaissances

Strategic leadership across school

Financial management

HR & governance

Analytical & problem-solving

Communication & collaboration

Description du poste

Department of Education Victoria – Leopold VIC

2d ago , from Department of Education & Training Victoria

Leopold Primary School is located on the Bellarine Peninsula, 12 kilometres from Geelong. Leopold Primary School's Motto: Learning For Life espouses our vision: learning to know, learning to do, learning to be and learning to live together, equips our students with knowledge, skills and the disposition to actively embrace learning, leading all to become confident contributing member of both our school and the wider community. The values of our school community embraces are: Respect, Responsibility, Kindness and Honesty. These values ground our school community in all aspects of its day-to-day operations.

Leopold Primary School has an enrolment of approximately 875 students in almost 40 straight grades. Our school has a main administration block, incorporating meeting rooms known as Karroong Ngiti (Meeting Together), Cultural Studies, Music and Art rooms, accompanied by a further seven additional teaching blocks. The beautiful and well-maintained school grounds include the school oval, synthetic turf areas, four playgrounds, a bike track, Indigenous garden and a South East Asian garden. The Leopold Indoor Neighbourhood Centre (LINC) is housed within the school grounds and has a basketball court within the main sports hall; this space is also used for school assemblies. The LINC also holds a multifunction room that is used by the community for various sporting and community events.

The current staffing profile of Leopold PS includes a Principal and 3 Assistant Principals, over 50 teachers and 40 Education Support staff, a Mental Health in Primary Schools Leader, a Chaplain, and a Social Worker. Leopold Primary School has a Cultural Inclusion coordinator that provides opportunities for First Nations students to get together regularly to conduct cultural activities, known as our Mok Burryn Group. The school provides an approved curriculum framework differentiated to meet student needs. Students follow the Victoria Curriculum 2.0 including Physical Education, Visual Arts, Performing Arts, STEM and Cultural Studies as part of their specialist program. The school runs its own accredited Out of School Hours Care Program, including a Holiday program and additional service provision is hosted at the school to support students with targeted needs.

Selection Criteria

• SC1 Demonstrated capacity to provide strategic leadership across school administration, finance and operational functions, including leading and developing a team and directing the work of others.
• SC2 Demonstrated high-level knowledge and experience in financial and resource management, including annual budgets, financial statements, accounting processes, grants and income, financial controls and providing sound advice to school leadership.
• SC3 Demonstrated knowledge and experience in human resource and workforce management, compliance, governance, risk management, procurement, contracts, facilities and operational systems within a complex organisation.
• SC4 Highly developed organisational, analytical and problem-solving skills, including the capacity to manage competing priorities, respond to complex operational matters, evaluate systems and implement improvements to work practices and service delivery.
• SC5 Highly developed written and verbal communication and interpersonal skills, including the capacity to provide strategic advice, build effective relationships and work collaboratively with the Principal, Leadership Team, staff and external providers.

Role

A Business Managerrole will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position—and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department’s exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information about the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal