Business Administrator – Office of General Counsel

Allens; Sydney; Hybrid; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Market competitive remuneration

Hybrid working

Flexible working arrangements

Additional annual leave

Employee assistance program

Job summary

Allens seeks a meticulous Business Administrator to join the Office of General Counsel. You will support compliance, risk and governance workflows, maintain records and assist lawyers and graduates with certification and admissions.

Working 60% in the office and 40% from home, you will coordinate processes, manage confidential information and collaborate with partners, Corporate Services and external bodies to ensure regulatory requirements are met.

Qualifications

• Experience in administration, legal administration, professional services or compliance-related environments.
• Strong organisational skills and exceptional attention to detail.
• Experience maintaining records, databases, registers or business information systems.

Responsibilities

• Coordinate a range of compliance, governance and risk administration processes, including securities trading requests, information barriers, practising certificate renewals and private work applications.
• Maintain accurate records, registers and databases to support the firm's compliance obligations, including conflicts, risk, certification and governance-related information.
• Support certification and admissions processes for lawyers and graduates, liaising with Law Societies and other external bodies to ensure regulatory requirements are met.
• Monitor shared inboxes, manage administrative workflows, coordinate approvals and follow up outstanding actions.
• Run reports and prepare information to assist the OGC team with compliance reviews, risk management activities and decision-making.
• Assist with conflicts administration, information barrier maintenance and data quality activities, identifying issues and escalating matters as appropriate.
• Provide administrative support for OGC matters, including file management, matter opening and closing, document filing and archiving.
• Work collaboratively with stakeholders across the firm while maintaining a high level of confidentiality, accuracy and professionalism.

Skills

Administration

Legal administration

Compliance

Stakeholder communication

Tools

Microsoft Word

Microsoft Excel

Job description

Your role

You'll be part of our Office of General Counsel (OGC), which plays a critical role in supporting the firm's compliance, risk management and governance obligations. The team works closely with partners, lawyers and Corporate Services teams across the firm to maintain robust internal controls, manage professional obligations and support ethical and compliant business practices.

Your role

You'll be part of our Office of General Counsel (OGC), which plays a critical role in supporting the firm's compliance, risk management and governance obligations. The team works closely with partners, lawyers and Corporate Services teams across the firm to maintain robust internal controls, manage professional obligations and support ethical and compliant business practices.

As a Business Administrator in our Office of General Counsel, you will:

• Coordinate a range of compliance, governance and risk administration processes, including securities trading requests, information barriers, practising certificate renewals and private work applications.
• Maintain accurate records, registers and databases to support the firm's compliance obligations, including conflicts, risk, certification and governance-related information.
• Support certification and admissions processes for lawyers and graduates, liaising with Law Societies and other external bodies to ensure regulatory requirements are met.
• Monitor shared inboxes, manage administrative workflows, coordinate approvals and follow up outstanding actions.
• Run reports and prepare information to assist the OGC team with compliance reviews, risk management activities and decision-making.
• Assist with conflicts administration, information barrier maintenance and data quality activities, identifying issues and escalating matters as appropriate.
• Provide administrative support for OGC matters, including file management, matter opening and closing, document filing and archiving.
• Work collaboratively with stakeholders across the firm while maintaining a high level of confidentiality, accuracy and professionalism.

This is a full-time, 12-month fixed-term contract opportunity. The role can be based in Brisbane, Melbourne, Perth or Sydney.

At Allens we have a hybrid working structure, typically 60% in the office and 40% from home. We would be happy to discuss any other flexible working arrangements that best support you.

About You

You are highly organised, detail-oriented and enjoy working in a structured environment where accuracy matters. You take pride in delivering high-quality administrative support and are comfortable managing multiple tasks while maintaining confidentiality.

You will have:

• Experience in administration, legal administration, professional services or compliance-related environments.
• Strong organisational skills and exceptional attention to detail.
• Experience maintaining records, databases, registers or business information systems.
• The ability to manage process-driven work accurately and consistently.
• Strong written and verbal communication skills and confidence working with a range of stakeholders.
• A proactive approach, with the ability to prioritise work, follow established processes and escalation issues appropriately.
• Intermediate Microsoft Office skills, particularly in Word and Excel.
• Experience supporting compliance, risk, governance or certification processes will be highly regarded but is not essential.
• A strong customer service mindset, excellent organisational capability and a commitment to accuracy.
• A desire to learn, grow, build relationships and contribute to a collaborative team environment.

You should also be comfortable handling confidential information, enjoy working with systems and processes, and be motivated by supporting a team that plays an important role in protecting the firm's professional and regulatory obligations.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [e-mail]. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [e-mail]. The right role for you might be just around the corner!