Building & Planning Administration Supervisor

Careers at Council; Lithgow City Council; On-site; AUD 64,000 - 72,000; Full time

Benefits offered by this job

Flexible working environment

Rostered day off every fortnight

Fitness Passport program

Employee Assistance Program (EAP)

Job summary

Lithgow City Council is seeking a Building & Planning Administration Supervisor in Lithgow, NSW. You will lead the administration unit, delivering high-quality support to the Development Department and coordinating planning and building processes.

The role involves supervising staff, coordinating reports from the Planning Portal, and ensuring efficient handling of Development Applications. It offers a permanent, full-time arrangement with structured development opportunities.

Qualifications

• Qualifications in business administration or related area or equivalent professional experience.
• Relevant work-related experience in administration, including supervision of a team.
• Thorough working knowledge of Microsoft Office programs.
• Comprehensive verbal and written communication skills.
• Demonstrated time management skills.
• Exceptional customer service skills and ability to handle difficult people.
• Commitment to Work Health and Safety principles.
• Understanding of NSW Development/Building approval framework and NSW Planning Portal operation (preferred).

Responsibilities

• Provide administrative coordination for the division, including reporting from Planning Portal and coordinating inspections and meetings.
• Coordinate planning and building system administration, training, and processing of Development Approvals.
• Oversee Development-related applications and liaise with customers on lodgments.
• Manage Development Registration functions and maintain registers, licences, notices and service reports.
• Process 10.7 Planning Certificates.

Skills

Administration experience

Team supervision

Microsoft Office

Verbal & written communication

Time management

Customer service

Work Health and Safety

Education

Business administration or related area or equivalent experience

Tools

Tech One

NSW Planning Portal

Property & Rating system

ECM

Job description

Lithgow City Councilhas an exciting opportunity for aBuilding & Planning Administration Supervisorto join their team in Lithgow, NSW.

Reporting to the Development Manager, you will be responsible for delivering high-quality administrative services to the Development Department while providing day-to-day leadership, coordination and oversight of the administration unit.

More specifically, your duties will include (but will not be limited to):

• Provide administrative coordination for the division, including generate planning and building related report from the Planning Portal and/or Council's Property & Rating system and coordinate inspections and meetings for the building and development staff
• Building and Planning system administration coordination, including maintain and manage the effective operation, administration and training for the Planning Portal and processing of Development Approvals within the Property & Rating system, attend any relevant training and facilitate, document and contribute to process development for system use and improvements
• Complete and oversee the processing of Development related applications, including liaising with customers in relation to the lodgment of applications.
• Complete and oversee all Development Registration functions including preparing and receiving correspondence, provide project support and research, answer routine enquires, assist with the maintenance of registers for policies, and arrange inspections, issue licences and notices/orders, manage databases and process service reports.
• Process 10.7 Planning Certificates

For more detail about the specific duties and responsibilities of the position, pleaseCLICK HEREfor the complete Position Description.

The Opportunity

Lithgow City Councilhas an exciting opportunity for aBuilding & Planning Administration Supervisorto join their team in Lithgow, NSW.

Reporting to the Development Manager, you will be responsible for delivering high-quality administrative services to the Development Department while providing day-to-day leadership, coordination and oversight of the administration unit.

More specifically, your duties will include (but will not be limited to):

• Provide administrative coordination for the division, including generate planning and building related report from the Planning Portal and/or Council's Property & Rating system and coordinate inspections and meetings for the building and development staff
• Building and Planning system administration coordination, including maintain and manage the effective operation, administration and training for the Planning Portal and processing of Development Approvals within the Property & Rating system, attend any relevant training and facilitate, document and contribute to process development for system use and improvements
• Complete and oversee the processing of Development related applications, including liaising with customers in relation to the lodgment of applications.
• Complete and oversee all Development Registration functions including preparing and receiving correspondence, provide project support and research, answer routine enquires, assist with the maintenance of registers for policies, and arrange inspections, issue licences and notices/orders, manage databases and process service reports.
• Process 10.7 Planning Certificates

For more detail about the specific duties and responsibilities of the position, pleaseCLICK HEREfor the complete Position Description.

About you

The successful candidate will meet the following criteria:

• Qualifications in business administration or related area or equivalent professional experience
• Relevant work-related experience in administration, including supervision of a team
• Thorough working knowledge of Microsoft Office programs
• Comprehensive verbal and written communication skills
• Demonstrated and time management skills
• Exceptional customer service skills and the ability to handle difficult people
• Demonstrated commitment to the understanding of Work Health and Safety
• Demonstrated commitment to the principles of honesty and integrity

In addition, an ideal candidate would have experience in ECM, minute taking and training staff, competent in the use of Tech One including Property & Rating, an understanding of the Development and Building approval framework in NSW and a working knowledge of the operation of the NSW Planning Portal.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you.

• Between $1,403.60and $1,587.69per week, commensurate with your skills, qualifications and experience.
• Permanent, Full-time, 35 hours per week
• Ongoing learning and development opportunities
• Flexible working environment
• Work/Life balance with a rostered day off every fortnight
• Access to Council's Fitness Passport Program and Employee Assistance Program (EAP)

APPLICATIONS CLOSE ON Tuesday 10 November 2026 at 4pm AEST.

Please note:To be considered for this position, candidates must address all selection criteria. Those who do not address the selection criteria with examples will not be considered.

Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process.

Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia.

You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council

The Lithgow local government area is located on the western edge of the majestic Blue Mountains. The area totals 4,567 square kilometres from the Capertee and Wolgan Valleys in the north, Little Hartley in the east, Tarana in the south and Meadow Flat in the west.

The major urban centre of Lithgow nestles in a valley of that name, overlooked by the sandstone escarpments of the Blue Mountains. In the addition to the major urban centre of Lithgow, the Lithgow local government area has 12 villages with mining or farming backgrounds. These smaller centres have proven to be a attractive rural residential areas which, along with the broader rural areas offer a truly unique lifestyle that harmonises its urban, industrial and rural qualities.

Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations.

The guiding principles of integrity, resilience, respect and accountability define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community. For further details on Council's values, please visithttps://council.lithgow.com

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