Building Manager

vic energy solutions; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Mobile phone supplied

Laptop supplied

Paid Saturday/after-hours

Superannuation

Job summary

VIC Building Management is seeking an on-site Building Manager to lead day-to-day operations across a Docklands site in Melbourne. You’ll act as the main point of contact for residents, the owners corporation, the committee and contractors, with autonomy supported by the broader team.

You will oversee maintenance, safety compliance, contractor management and reporting to the committee, delivering proactive facilities management with a focus on resident service and regulatory compliance.

Qualifications

• 5+ years of experience in building management or equivalent.
• Excellent communication and customer service skills.
• Strong organisational skills with ability to prioritise.
• Availability for Saturday work and after-hours roster.

Responsibilities

• Manage day-to-day operation of the building including common property, car parks, amenities and building services.
• Conduct regular building inspections, identify defects and risks, and ensure issues are actioned promptly.
• Develop and deliver a planned preventative maintenance program across building services.
• Coordinate reactive maintenance and repairs, including scoping works and quotes.
• Maintain building records, asset registers, service logs, keys and access credentials.
• Oversee Essential Safety Measures (ESM) maintenance and support reports.
• Ensure adherence to OHS Act and contractor inductions.
• Engage, supervise and review performance of cleaning and maintenance contractors.
• Act as first point of contact for residents, owners, tenants and agents.
• Prepare regular building management reports for the committee.

Skills

Experience in building management

Communication skills

Organizational skills

Saturday availability

MS Office

Maintenance software

Job description

You will be the on-site lead for all building operations and the primary point of contact for residents, the owners corporation manager, the committee and contractors. You will run the building with a high degree of autonomy, supported by the wider VIC Building Management team.

Key responsibilities

• Manage the day-to-day operation of the building, including common property, car parks, amenities and building services.
• Conduct regular building inspections, identify defects and risks, and ensure issues are actioned promptly.
• Develop and deliver a planned preventative maintenance program across mechanical, electrical, hydraulic, fire, lift, access control, CCTV and other building services.
• Coordinate reactive maintenance and repairs, including scoping works, obtaining quotes and overseeing completion to the required standard.
• Maintain building records, asset registers, service logs, keys and access credentials.
• Oversee Essential Safety Measures (ESM) maintenance in line with the Building Regulations 2018 (Vic), and support preparation of the Annual Essential Safety Measures Report.
• Ensure the building and contractors operate in accordance with the Occupational Health and Safety Act 2004 (Vic), including contractor inductions, SWMS review, permits to work and incident reporting.
• Engage, supervise and review the performance of cleaning, security, landscaping, pest control, waste and specialist maintenance contractors.
• Act as the first point of contact for residents, owners, tenants and agents, responding to enquiries and requests professionally and promptly.
• Prepare regular building management reports for the committee covering maintenance, compliance, incidents, contractor performance and upcoming works.

About you

• 5+ years' experience in building management, facilities management or an equivalent role in residential, strata or commercial property, or equivalent demonstrated experience.
• Sound working knowledge of building services, planned and reactive maintenance, and contractor management.
• Understanding of Victorian building compliance, including Essential Safety Measures and OHS obligations.
• Excellent communication and customer service skills, with the ability to handle difficult conversations calmly and professionally.
• Strong organisational skills and the ability to prioritise competing demands with minimal supervision.
• Confident with Microsoft Office and building or maintenance management software.
• Availability for Saturday work and the after-hours roster described in this position description.
• Full, unrestricted right to work in Australia.
• Willingness to undergo a National Police Check.

About us

VIC Building Management manages apartment buildings, strata complexes and commercial properties across Melbourne. We work on behalf of owners corporations, committees and building owners to keep their buildings safe, compliant, well maintained and pleasant places to live and work. Our approach is hands-on and responsive: our building managers are on site, known to residents and accountable for the day-to-day performance of the buildings in their care.

• A great building in a great Docklands location, close to the CBD, waterfront and public transport.
• A full-time role with genuine autonomy and ownership of the site.
• Paid Saturday, after-hours and overtime work.
• Company-supplied mobile phone and laptop.
• Support from an experienced, hands-on management team.
• All National Employment Standards entitlements, including paid annual and personal leave, plus superannuation.