Briefings Coordinator

Western Sydney University; City of Parramatta; Hybrid; AUD 109,000 - 117,000; Full time

Benefits offered by this job

Staff benefits package

Employee assistance program (EAP)

Onsite childcare

Job summary

Western Sydney University invites applications for a role coordinating, researching and drafting executive communications for the Vice-Chancellor and Chancellor. The successful candidate will prepare briefs, speeches and opinion pieces, and will manage content for diverse internal and external audiences.

You will work across government, industry and community engagements, ensuring high-quality materials, timely reviews, and discreet handling of sensitive information.

Qualifications

• Demonstrated ability to write clearly and persuasively across formats and audiences.
• Experience preparing briefs, speeches and articles for diverse audiences.
• Strong research and analytical skills, with the ability to synthesise complex information quickly.

Responsibilities

• Research, draft and edit executive communications for the Vice-Chancellor and Chancellor.
• Prepare high-level briefs and background papers for engagements with government, industry and media.
• Coordinate inputs, reviews and approvals under tight deadlines.
• Source and verify information across university stakeholders and align content with priorities.

Skills

Speechwriting

Brief preparation

Written communication

Research and analysis

Stakeholder engagement

Education

Relevant degree in communications or journalism

Equivalent combination of education, training and experience

Job description

Job Description

• Full-time ongoing position at HEW Level 7.
• Parramatta South campus with flexible working arrangements.
• Salary: $108,659 - $117,202 per annum, plus 17% Super and Leave Loading.

Coordinate, research and draft executive communications for the Vice-Chancellor and Chancellor across key engagements and audiences.

The Opportunity

You will research, draft and edit high-quality communications for the Vice-Chancellor and Chancellor. Your work will span briefing notes, speeches, speaking notes, opinion articles, social media posts and other communications for diverse internal and external audiences.

You will prepare high-level briefs and background papers for engagements with government, industry, media and community stakeholders. Working across the University, you will source and verify information, align content with strategic priorities and coordinate review processes to meet important deadlines.

You will monitor developments in higher education, public policy and the media to support relevant and responsive communications. You will also help improve communication processes and systems within Strategic Communications while handling sensitive and confidential matters with discretion.

What Success Looks Like:

• Deliver clear, persuasive and professionally presented executive communications.
• Produce accurate briefs and background papers for significant engagements.
• Coordinate content inputs, reviews and approvals within tight timeframes.
• Build effective relationships across the University to source and verify content.
• Use sector and media insights to inform timely and relevant communications.

Please refer to the Position Description for full details.

About You

• A relevant degree in communications, journalism or a related discipline, or an equivalent combination of education, training and experience.
• Experience in speechwriting, brief preparation or communications within a complex organisation.
• Demonstrated ability to write clearly and persuasively across formats and audiences.
• Strong research and analytical skills, including the ability to synthesise complex information quickly and accurately.
• Excellent organisational and stakeholder engagement skills, supported by discretion, diplomacy and sound judgement.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Stefanie Balogh, Executive Director, Strategic Communications via [e-mail] Please include the job reference code REF1874Q
• Closing Date: 11:59pm, Thursday 1st October 2026
• Working Rights: You must provide evidence of full-time working rights in Australia at application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact [e-mail].

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.