Bids and Proposals Administrator

Linkforce Engineering; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Onboarding & training

Discounts

Recognition awards

Job summary

Linkforce Engineering is seeking a Bids and Proposal Administrator to join our Pre-Contracts Team at our CBD Head Office in Perth on a permanent full-time basis. You will work closely with the entire team to deliver high-quality bids.

The role involves coordinating end-to-end proposal plans, managing tender documentation and templates, and ensuring timely, coherent submissions with input from bid managers and technical experts. Strong communication and attention to detail are essential.

Qualifications

• Demonstrated strong interpersonal, verbal, and written communication skills.
• Ability to perform under pressure and meet tight timeframes.
• Experience coordinating tendering activities and proposals.
• Excellent attention to detail and multi-submission management.

Responsibilities

• Coordinate end-to-end proposal plans and timelines to meet milestones.
• Support day-to-day tender tasks, including document creation and resource management.
• Coordinate tender deliverables, templates, and key personnel CVs.
• Document management of all tender correspondence and files.
• Draft tenders, create graphics, and finalize formatting.
• Perform pre-bid activities and pre-qualifications/EOIs.
• Maintain records of submitted tenders and post-tender communications.
• Collaborate with bid managers and technical experts for coherent bids.

Skills

Strong communication

Time management

Attention to detail

Prioritisation

Analytical skills

Tools

MS Office

Document management

Job description

About Linkforce

Linkforce is a privately owned, people-first contractor with operational hubs across Australia.

Since 2007, we have delivered shutdown, maintenance, and project services to major clients in the mining, infrastructure, energy, telecommunications, and defence sectors.

We operate across key regions including the Pilbara, Goldfields, Coastal, Northern Territory and Queensland, supporting a wide range of projects and clients.

With a reputation for reliability, safety, and performance, Linkforce continues to grow as a trusted partner in some of Australia’s most critical industries.

The Role

We now have the opportunity for a Bids and Proposal Administrator to join our Pre-Contracts Team on a permanent full-time basis. Based at our CBD Head Office, you will be working collaboratively and closely with the entire team.

• Assisting with proposal coordination in preparing and driving the end-to-end proposal plan and timeline to ensure all key milestones are adhered to
• Supporting the day-to-day tendering tasks including master document creation, customisation of submission documentation and resources database management
• Coordinating tender deliverables and developing tender delivery timelines, deliverables matrix and tender templates and key personnel CV generation
• Document management including management of all received electronic documentation and correspondence within the tendering inbox
• Tender drafting, graphic creation, and final formatting
• Pre-bid activities - completing pre-qualifications & expressions of interest
• Maintaining accurate records of submitted tenders and post tender notifications
• Coordinate and incorporate input from bid managers and technical experts to ensure a consistent and coherent bid

What You will Need

The successful candidate will be able to demonstrate:

• Demonstrated strong interpersonal, verbal, and written communication skills
• The ability to perform well under pressure and work to tight timeframes, whilst managing multiple submissions at varying stages of completion
• Ability to effectively prioritise and execute tasks
• Great attention to detail
• Strong analysis, MS Office skills, writing and editing abilities

What We Offer

• Competitive Remuneration Package – Fortnightly pay cycle
• Onboarding & Training – Supportive new starter program to set you up for success
• Exclusive Offers & Discounts – Employee-only deals and savings
• Recognition Awards – Celebrating service milestones and peer-nominated achievements

Why Linkforce?

We are a trusted contractor delivering end-to-end projects and services for industry leaders including BHP, Rio Tinto, Fortescue and Hancock Iron Ore. We combine robust systems, supportive leadership and a values-driven culture to support your success.

We welcome applicants from all backgrounds and are committed to building a diverse and inclusive workforce.