Banking and Finance Practice Assistant - Sydney

Mallesons; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

We are seeking a highly organised Practice Assistant to join Mallesons in Sydney, providing dedicated support to two Partners within the Financial Markets and Regulation team in Banking & Finance. This full-time role suits someone proactive, detail‑oriented and capable of supporting a high-volume practice with a friendly culture.

You will coordinate diaries, prepare legal documents, manage billing and WIP, and build strong client relationships while maintaining excellent attention to detail and

Qualifications

• At least 3 years' experience in a legal support role.
• Elite 3E experience is highly regarded.
• Excellent organisational skills and ability to manage multiple priorities.
• Typing speed of 70+ wpm.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint.
• Strong problem-solving skills with attention to detail.
• Clear, confident communication and ability to adapt style to audience.
• Well-developed interpersonal skills and collaborative approach.

Responsibilities

• Preparing, formatting and amending legal documents
• Conducting conflict searches and drafting appointment letters
• Managing diaries, inbox and travel arrangements
• Building and maintaining strong client and internal relationships
• Monitoring deadlines and coordinating filings or submissions
• Handling billing, expenses and WIP reporting
• Matter management: opening/closing files, archiving, filing (electronic/physical)

Skills

Legal support experience

Elite 3E knowledge

Organisational skills

Typing speed

Microsoft Office proficiency

Problem-solving

Communication skills

Interpersonal & collaboration

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Full‑time role providing dedicated support to two Partners and their teams
• Collaborative, high‑performing environment with a strong team culture

About the Role

We are seeking an organised and proactive Practice Assistant to join our Financial Markets and Regulation team within our Banking & Finance group. In this role, you will provide dedicated support to Partners, Max Allan and Urszula McCormack and their friendly, high‑performing teams.

This full‑time role is suited for someone who enjoys being proactive, thinking ahead and supporting the smooth operation of a high‑volume practice. With strong organisational skills and exceptional attention to detail, you'll play a key role in keeping everything on track.

Responsibilities

• Preparing, formatting and amending legal documents
• Conducting conflict searches and drafting appointment letters
• Managing diaries, inbox and travel arrangements
• Building and maintaining strong client and internal relationships
• Monitoring deadlines and coordinating any necessary filings or submissions
• Handling billing, expenses and WIP reporting
• Matter management, including opening/closing files, archiving, electronic/physical filing

About You

To succeed in this role, you will bring:

• At least 3 years' experience in a legal support role (Legal Assistant, Practice Assistant, legal Executive or Legal Secretary)
• Good knowledge of the billing process in a legal environment - Elite 3E experience is highly regarded
• Excellent organisational skills and ability to manage multiple priorities
• Typing speed of 70+ wpm
• Advanced proficiency in Outlook, Word, Excel and PowerPoint
• Strong problem-solving skills, with sound judgment and attention to detail
• Clear and confident communication, with the ability to adapt style to your audience
• Well-developed interpersonal skills and collaborative approach

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at [e-mail]

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.