B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant

20four7va; Sydney; À distance; AUD 30 000 - 50 000; Plein temps

Avantages offerts par ce poste

Competitive rates

Weekly payments

Free training and upskilling

Constant support and guidance

Vibrant community

Résumé du poste

20four7VA is seeking a Real Estate Administrative & Transaction Coordination Virtual Assistant to support a North Carolina brokerage remotely. You will manage transactions from contract to closing, handle listing coordination, and perform day-to-day back-office tasks with reliability and adherence to procedures.

The role requires real estate experience in the U.S., strong English, and Spanish bilingual abilities, plus proficiency in ClickUp and MLS-related tools.

Qualifications

• U.S. real estate experience required.
• Transaction-coordination experience strongly preferred.
• North Carolina real estate experience is a plus, not required.
• ClickUp experience preferred.
• Residential real estate experience strongly preferred.
• Commercial real estate exposure is a plus.
• Spanish-English bilingual ability preferred.
• Strong written and spoken English required.
• Previous MLS experience strongly preferred.

Responsabilités

• Support residential and commercial transactions from contract through closing.
• Maintain transaction timelines, documents, deadlines, and follow-ups.
• Coordinate routine communication with agents, clients, vendors, and transaction parties.
• Assist with listing intake and listing-related administration.
• Maintain accurate transaction and property records.
• Follow the brokerage’s established transaction-coordination processes.
• Manage recurring real estate administrative tasks.
• Maintain tasks and workflows within ClickUp.
• Assist with MLS-related data entry and listing updates.
• Help manage email, documents, scheduling, and routine follow-up.
• Provide end-of-day updates and reports.
• Follow SOPs and communicate promptly when an issue arises.
• Assist with Quo phone-system communication as needed.

Connaissances

US real estate

Transaction coordination

North Carolina real estate

ClickUp

Residential real estate

Commercial real estate

Spanish bilingual

English proficiency

MLS experience

Outils

MLS Platforms / Duraphi

Quo Phone System

Google Workspace / Microsoft Office

Real Estate Transaction Management Tools

Description du poste

Title: B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant

Independent Contractor — B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant/Real Estate VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An established North Carolina real estate brokerage supporting both residential and commercial transactions is seeking an experienced Real Estate VA to handle transaction coordination, listing support, administrative work, and day-to-day back-office operations.

The client has established processes in place and wants someone who can learn their systems quickly, follow procedures consistently, remain highly reliable, and eventually grow into a larger operational role within the team.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Transaction & Listing Coordination

• Support residential and commercial transactions from contract through closing


• Maintain transaction timelines, documents, deadlines, and follow-ups


• Coordinate routine communication with agents, clients, vendors, and transaction parties


• Assist with listing intake and listing-related administration


• Maintain accurate transaction and property records


• Follow the brokerage’s established transaction-coordination processes

Administrative & Operations Support

• Manage recurring real estate administrative tasks


• Maintain tasks and workflows within ClickUp


• Assist with MLS-related data entry and listing updates


• Help manage email, documents, scheduling, and routine follow-up


• Provide consistent end-of-day updates and reports


• Follow established SOPs and communicate promptly when an issue arises


• Assist with Quo phone-system communication as needed

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• U.S. real estate experience required


• Transaction-coordination experience strongly preferred


• North Carolina real estate experience is a plus, not required


• ClickUp experience preferred


• Residential real estate experience strongly preferred


• Commercial real estate exposure is a plus


• Spanish-English bilingual ability preferred


• Strong written and spoken English required


• Previous MLS experience strongly preferred

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• ClickUp — Preferred


• MLS Platforms / Duraphi


• Quo Phone System


• Google Workspace / Microsoft Office


• Real Estate Transaction Management Tools

Work Schedule

• Contracted Hours per Week: 20–30 hours/week (Full-Time Availability Required for Growth)


• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)


• Daily Working Time: U.S. Business Hours — TBD EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work


• This is not an offer of employment; contractors are not employees of 20four7VA or any client


• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Real Estate VA


• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level


• Contracted Hours per Week: 20–30 hours/week (Full-Time Availability Required for Growth)


• Daily Working Time: U.S. Business Hours — TBD EST


• Scheduled Working Days: Monday-Friday


• REPORTING TO/POC: To Be Determined


• Number of VAs: 1


• GENDER PREFERENCE: None


• LANGUAGES SPOKEN/PREFERENCE: English/Spanish


• ACCENT PREFERENCE: Level A–B (native or near-native English accent; Spanish proficiency required).


• REGION PREFERENCES: Latin America

What we offer

• Competitive rates


• Weekly payments


• Various open roles are available


• Free training and upskilling


• Constant support and guidance


• A vibrant community always ready to support you


• And more!