Assistant Property Manager

Brookfield Properties; Perth; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Performance bonuses

Salary Continuance Insurance

Wellbeing program

Employee Assistance Program

Professional development

Parental leave 20 weeks

Employee networks

Job summary

BGRE is seeking a proactive Assistant Property Manager for our Perth Operations team. This full-time role provides comprehensive property management and administration across multiple office buildings, reporting to the Precinct Manager.

A customer-focused, organized, and collaborative professional is ideal for delivering efficient support and maintaining site standards. You will manage day-to-day tasks, budgets, invoicing, reporting, and stakeholder liaison, contributing to portfolio objectives

Qualifications

• 2+ years in commercial or retail property management admin (desirable)
• Experience with MRI, Coupa or Sugar systems
• Equivalent certification in property or related field

Responsibilities

• Coordinate mail, couriers, banking, filing, archiving, printing and daily deliveries.
• Order stationery and office supplies; maintain meeting rooms and visitor arrangements.
• Process invoices, work orders and other tasks; assist with reconciliations and rent invoices.

Skills

Customer service

Communication

Attention to detail

Highly organized

Prioritisation

Collaborative

Problem solving

Education

Property/real estate certification

Tools

MRI

Coupa

Sugar

Job description

Location

Nine The Esplanade - 9 The Esplanade

Job Description

About BGRE

BGRE is a premier, global real estate partner to the world’s most ambitious businesses. It operates and develops the real estate they rely on to grow with conviction across markets and sectors. The company combines global scale with deep local expertise, managing more than 30 million square metres of office, logistics, hospitality, retail and living space in gateway markets around the world on behalf of Brookfield. Supported by thousands of employees worldwide, BGRE is committed to building strong partnerships, operating sustainably and creating places where people can work, live, connect and thrive. For more information, visit bgre.com.

Why work for us?

BGRE is an equal opportunities employer and a values-driven organisation. We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront.We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.

Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.

The role

We are seeking an enthusiastic Assistant Property Manager to join our Perth Operations team on a full time, permanent basis. This person will provide comprehensive property management and administration support with a variety of duties across a number of office buildings.

Reporting to the Precinct Manager, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed, and self-starting Assistant Property Manager who wants to build on their previous experience within a collaborative and supportive organisation.

What will you be responsible for?

• Ensure office area is always tidy and presentable.
• Coordinate mail, couriers, banking, filing, archiving, printing and general administration, and receive, sort and distribute daily mail and deliveries.
• Ordering of stationary and office supplies.
• Coordinate meeting rooms, catering, and visitor arrangements.
• Perform duties such as filing, photocopying and taking minutes.
• Provide support and assistance to all members of the team when required.
• Maintain the P/drive and data room, including registers and contact information.
• Ensure compliance with company policies, procedures and safety requirements.
• Work collaboratively to achieve portfolio objectives.
• Perform other reasonable duties as requested by management.
• Process invoices, work orders and other miscellaneous tasks
• Ensure miscellaneous charges are raised and details are forwarded to accounting teams to add to monthly tenant invoices
• Management of arrears
• Assist with reconciliations and disputed invoices
• Support preparation of budgets, reconciliations, and monthly reporting
• Review monthly rent-up, issue rent invoices and statements to tenants every month
• Ensure tenant insurance and bank guarantee registers are maintained and always up to date
• Provide tenant, contractor and customer liaison services including enquiries in a professional and efficient manner
• Assist facilities managers where required with work order coordination
• Prepare correspondence, reports and property related documentation.
• Support the Precinct Manager and Facilities Managers in carrying out day-to-day operational and building service activities outlined in the Property and Facilities Management Agreement.
• Develop strong relationships with internal and external stakeholders in all operations and activities
• Support tenant engagement, community programs and events.

What experience and qualifications will you possess?

• A minimum of 2+ years experience in commercial or retail property management administration (desirable) or a strong residential property manager looking to move into commercial property management

• Experience with MRI, Coupa, Sugar, or similar systems

• Equivalent experience or relevant certification in property or related field

What skills and qualities do you have?

• Excellent customer service, communication, and interpersonal skills
• High level of attention to detail
• Highly organised with process driven efficiency and accuracy
• Able to prioritise tasks for self and on-site management team
• Collaborative team player with a proactive approach
• Strong problem-solving capability

What is on offer?

• Competitive salary, performance bonuses and benefits which are benchmarked annually
• Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
• As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
• Free employee assistance program (EAP) available to all employees and their family members.
• We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
• Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
• As part of BGRE ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
• To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.