Asset Data Administrator

One Rail Australia; Mackay Regional; On-site; AUD 39,000 - 52,000; Part time

Job summary

One Rail Australia is seeking an Asset Data Administrator to support the Regional Maintenance Manager and local maintenance team. This part-time role (20 hours) focuses on administrative duties, documentation development, and reporting to support maintenance activities across Queensland.

Key tasks include processing purchase orders, invoicing, data capture, and AMS data input, with a focus on accuracy and timely communication; experience with AMS/Maximo is desirable.

Qualifications

• Strong time-management and interpersonal skills.
• Attention to detail with a can-do attitude.
• Ability to work unsupervised and make decisions.
• Advanced written and verbal communication and stakeholder relations.
• Ability to analyse large volumes of data across fronts.
• Experience with AMS or Maximo is desirable.

Responsibilities

• Provide administration support to the Regional Maintenance Manager and team.
• Facilitate depot office functions and inventory usage with contractors.
• Process purchase orders and invoicing for the depot.
• Capture data and prepare performance reports for the depot.
• Input Work Order data and report in the Asset Management System.
• Update and review documentation for the depot.
• Support warehousing, inventory management, and stocktakes.
• Assist training using the company E-Learning system.
• Support workshop planning and scheduling as required.
• Undertake ad hoc projects and tasks as directed by the Workshop Manager.
• Manage contractors’ qualifications and requirements; prepare minutes.

Skills

Time-management

Attention to detail

Communication skills

Stakeholder management

Data analysis

Tools

Microsoft Excel

Microsoft Teams

AMS/Maximo

Job description

About Us:

One Rail Australia is one of Australia’s leading rail-based logistics partners, delivering value through customer service, operational excellence and innovation. Our number one priority is to deliver for our customers safely – when and where they need it. We currently operate in Queensland and New South Wales, including the Hunter Valley.

About the Role:

The role of the Asset Data Administrator is to support the Regional Maintenance Manager and local maintenance team in the provision of administrative duties, development of documentation and reports to support maintenance activities, processing and analysing asset related information and condition data to the Maintenance Team

This role reporting to the Regional Maintenance Manager (QLD) is a part-time position for 20hrs.

In addition to the above, your key responsibilities will also include:

• Providing Administration support to the RMM and Rollingstock Maintenance team.
• Facilitate the Maintenance depot office functions.
• Work with contracting partners to action inventory usage.
• Administration of purchase orders and invoicing for the maintenance depot.
• Support data capture and performance reporting for the maintenance depot.
• Support Work Order data input and reporting of the Asset Management System (AMS)
• Updating and reviewing documentation for the maintenance depot.
• Supporting warehousing, inventory management and stocktaking.
• Supporting to the maintenance depot team’s training and competency using the company’s E-Learning System.
• Supporting workshop planning and scheduling as required.
• Undertake any adhoc projects, initiatives, tasks as directed by the Workshop Manager.
• Manage contractors’ qualifications and requirements
• Minutes for monthly staff & HSE meetings
• Manage contractors’ qualifications and requirements

About You:

You will have ….

Well-developed time-management and interpersonal skills.

Attention to detail, and can-do attitude will play a key role in your ongoing success, and support of the team.

Can work unsupervised and make sound, independent decisions as necessary.

Demonstrable, advanced written and verbal communication skills; good interpersonal skills.

Confident in building and maintaining productive relationships with a variety of stakeholders.

Must be customer focused, team oriented, accountable and results driven.

Ability and willingness to adapt, quickly learn and use new skills and knowledge brought about by rapidly changing structure, process, information and/or technology.

Ability to efficiently analyse large volumes of data from complex multiple work fronts.

Ability to communicate clearly and concisely both verbally and in writing.

Proven relationship management strengths, with clear evidence in building successful stakeholder relationships.

Ability to interpret, process and analyse data.

Key working relationships:

This position operates under the direct leadership of the RMM, as well as approved policies, procedures, business operating plans, contracts and tasks allocated to meet operational and Health, Safety, Security and Environment (HSSE) requirements. The key working relationships are noted bellow but may vary with business and operational requirements.

• Management, employees and contractors working for One Rail Australia.
• Customers as required.
• Key supply chain stakeholders and participants as required.
• Existing and potential business suppliers and service providers.
• Advanced written and verbal communication skills.
• Sound knowledge of Microsoft Excel.
• Proficiency in the use of Microsoft Teams.
• Confident relationship building skills.
• Strong organisational, communications and planning skills.
• Sound Knowledge of AMS or Maximo (Desirable)

The Process:

As part of One Rail Australia's recruitment and selection process, short listed applicants will be required to:

• Provide a recent national criminal history check.
• Provide a Current C Class or higher Drivers Licence.
• Undergo a Category 3 Health Assessment

If you have any enquiries, please contact Human Resources at **************@1rail.com.au