Asset and Facilities Coordinator

Carpentaria; Darwin; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Salary packaging

5 weeks annual leave

Leave loading 17.5%

Employee discounts

EAP support

On-site cafe

Free parking

Job summary

Carpentaria is a not-for-profit organisation delivering disability, therapy and community services across multiple sites in Darwin. The role supports safe, timely and well-documented service delivery while enabling senior leadership to focus on strategic asset management and continuous improvement.

The ideal candidate will demonstrate strong maintenance coordination across properties, effective contractor management, and meticulous record-keeping to ensure compliance and high service standards.

Qualifications

• Experience coordinating maintenance across multiple properties and vehicles.
• Ability to manage preventative, reactive and planned maintenance.
• Strong record-keeping and reporting capabilities.
• Knowledge of licensing, insurance and safety requirements for facilities.

Responsibilities

• Oversee maintenance across Carpentaria's properties and vehicles.
• Coordinate planned, preventive and reactive maintenance activities.
• Organise daily activities of maintenance and grounds teams.
• Manage contractors: quotes, works, compliance and performance.
• Maintain asset, property, maintenance and compliance records.

Skills

Maintenance management

Contractor management

Fleet administration

Documentation & reporting

Compliance & safety

Stakeholder communication

Team coordination

Purchasing & purchasing orders

Job description

Carpentaria is a not-for-profit organisation providing Disability, Therapy and Community Services for children, adolescents and adults, through:

• Allied Health therapy programs (including Speech Therapy, Occupational Therapy, Physiotherapy, Psychology)
• Independent Living programs
• Pathways Program
• Employment and Training
• Specialist Disability Accommodation
• Children and Youth Services

We deliver innovative and flexible services to empower people to thrive and live a great life and are committed to a philosophy that respects the rights of individuals to make informed choices about their lives.

The position

The role supports safe, timely and well-documented service delivery across Carpentaria's properties and vehicles, while enabling the Senior Manager and Director to focus on portfolio planning, capital priorities, strategic asset management and continuous improvement.

The ideal candidate will have

• Demonstrated ability to effectively manage maintenance requests from intake through to completion, ensuring priorities are addressed promptly and urgent issues are appropriately assessed, escalated and controlled.
• Proven experience coordinating planned, preventative and reactive maintenance activities across multiple properties, with strong attention to detail and follow-through.
• Ability to organise and oversee the daily activities of maintenance and grounds teams, ensuring workloads are effectively managed and service standards are consistently achieved.
• Strong contractor management skills, including sourcing quotations, coordinating works, monitoring performance and ensuring compliance with licensing, insurance and safety requirements.
• Strong organisational skills with the ability to maintain accurate asset, property, maintenance and compliance records, ensuring reliable documentation and reporting.
• Sound understanding of facilities, building and equipment compliance requirements, with the ability to identify risks, monitor obligations and proactively address non-compliance issues.
• Experience managing fleet administration activities, including servicing, registration, insurance, utilisation and maintenance planning to support operational efficiency.
• Well-developed administrative and financial skills, with experience preparing purchase orders, maintaining expenditure records and contributing to operational reporting and continuous improvement initiatives.
• Strong communication and stakeholder engagement skills, with the ability to build effective relationships with contractors, property managers, service providers and internal teams.
• Proactive, solutions-focused and able to manage competing priorities in a fast-paced environment while maintaining a high level of customer service and attention to detail.

Remuneration and benefits

• Competitive base salary package
• Salary packaging available (equivalent of up to $6,400 additional salary)
• 5 weeks annual leave + 17.5% leave loading
• Access to employee discounts and wellness benefits
• Access to free confidential counselling and support via our Employee Assistance Program (EAP)
• On site cafe and free parking
• Work satisfaction - love what you do and why you do it!

Contacts and further information

For more information, or to have a confidential discussion, please contact Sarah Tyrrell, HR Manager on 0408 182 983 or [e-mail].

Further information about Carpentaria is available at https://carpentaria.org.au/