ASD 4 & 5 Recruitment and On-boarding Officer

Australian Signals Directorate; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

Australian Signals Directorate in Canberra is seeking ASD 4/5 Recruitment & On-boarding Officers to coordinate end-to-end recruitment and onboarding, supporting delivery of ASD's strategic objectives. You will work with internal stakeholders to ensure timely placement of candidates across ongoing, non-ongoing, transfers and entry programs.

The role emphasizes professional conduct, sound judgement, and confidentiality, with duties including advertising vacancies, interviewing coordination,

Qualifications

• Experience in end-to-end recruitment and onboarding.
• Knowledge of merit pool management and recruitment policy.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to work in a fast-paced environment and manage priorities.

Responsibilities

• Coordinate end-to-end recruitment activities.
• Build and maintain relationships with stakeholders to ensure efficiency.
• Advertise job vacancies on recruitment platforms.
• Assist with scheduling and coordinating interviews.
• Maintain candidate and recruitment records per records management requirements.
• Process recruitment and onboarding activities using eRecruit.
• Provide recruitment advice and support on policies and practices.
• Support managers and employees through onboarding.

Skills

Recruitment

Onboarding

Stakeholder engagement

Communication

Confidentiality

Attention to detail

Education

Bachelor's degree

Tools

eRecruit

Job description

The Opportunity

The People Branch within the Chief Operating Officer Division at ASD, is responsible for developing and implementing key people strategies, policies and programs that support delivery of the our strategic objectives.

The ASD Recruitment and On-boarding (R&O) Section within the People Branch plays a critical role in managing and coordinating recruitment to deliver REDSPICE growth. Working closely with internal stakeholders, the Section administers recruitment processes to ensure timely and effective placement of candidates across ASD. These recruitment pathways include ongoing and non-ongoing engagements, transfers, promotions and Entry Level Programs. The R&O Section also supports candidates throughout their on-boarding journey, providing guidance and assistance to ensure a seamless transition into the Organisation.

Stakeholder engagement, customer service and strong communication skills are an essential part of this role as the Section is the central point of contact for various stakeholders. You will be required to communicate deadlines, issues and timeframes to both internal and external teams confidently.

We are seeking high-performing professionals who are adaptable, resilient and thrive in a dynamic environment to fill multiple ASD 4 & 5 Recruitment & On-boarding Officer positions within the Section.

In this role, you will be a part of a collaborative team that values professionalism, sound judgement and delivering high quality outcomes. You will be working closely with key stakeholders to ensure efficient delivery of end-to-end recruitment while maintaining focus on ASD's strategic objectives.

Key Duties:

• Coordinating end-to-end recruitment activities.
• Build and maintain relationships with internal and external stakeholders to ensure efficiency throughout the process.
• Advertise job vacancies on various recruitment platforms.
• Assist with scheduling and coordinating interviews.
• Maintain candidate and recruitment records as per the agreed records management requirements.
• Action recruitment and on-boarding processes using eRecruit.
• Provide high-quality recruitment advice and support to stakeholders on recruitment policies, processes and best practice.
• Support managers and employees throughout the on-boarding process.
• Build and maintain positive relationships with candidates.
• Monitor on-boarding progress and follow up on outstanding requirements.
• Develop and maintain talent pools for future recruitment needs.

Further information can be found at: I'm changing my career | Australian Signals Directorate (asd.gov.au).

ASD is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies. In line with the Australian Public Service Commissioner's Direction 2022, upon completion of the recruitment activity, the merit pool will be available to locations across Australia.

Our Ideal Candidate

An ideal candidate for ASD 4 & 5 Recruitment & On-boarding Officers role will demonstrate interest in and/or experience within Human Resources, Administration, Customer Service or Service Delivery including skills such as:

ASD 4:

• Understanding of recruitment, onboarding and merit pool management.
• The ability to exemplify the ASD Values with the proven ability to exercise sound judgement, discretion and integrity including the ability to maintain confidentiality and privacy.
• Excellent communication and interpersonal skills (written and verbal)
• Strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level.
• The proven ability to exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy.
• Demonstrable attention to detail, with the ability to take responsibility for own actions and accurate completion of work.
• The ability to work in a fast-paced environment, manage competing priorities and triage effectively while still ensuring key targets are met.

ASD 5:

• Demonstrable skills in recruitment, onboarding and merit pool management along with understanding of the recruitment legislation, policies and procedures
• Ability to contribute in planning and managing recruitment projects and activities
• The ability to exemplify the ASD Values with the proven ability to exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy.
• Excellent communication and interpersonal skills (both written and verbal).
• Strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people.
• Demonstrable attention to detail, with the ability to take responsibility for own actions and accurate completion of work.
• The ability to work in a fast-paced environment, manage competing priorities and triage effectively while still ensuring key targets are met both individually and as part of a team.

Application Closing Date: Sunday, 20 September 2026.

For further information, please review the job information pack, reference ASD/05104/26 on www.defence.gov.au/apscareers.