AP/AR officer

Aspect Personnel; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Aspect Personnel is seeking a Finance Administrator in Melbourne to work closely with project teams and the wider finance group, processing accounts payable and accounts receivable, and providing general finance and administration support.

The role involves coding invoices, managing supplier payments, raising customer invoices and statements, reconciling accounts, and supporting month-end processes while liaising with project managers, suppliers, subcontractors and customers.

Qualifications

• Experience in AP/AR roles.
• Understanding subcontractor, supplier and project-based invoicing.
• Construction industry experience desirable.
• Strong communication and interpersonal skills.

Responsibilities

• Process and code supplier invoices, including subcontractor and plant hire invoices.
• Manage accounts payable and ensure suppliers are paid accurately and on time.
• Raise progress claims, invoices and statements for customers.
• Manage accounts receivable and follow up outstanding payments.
• Process purchase orders, invoices and supporting documentation.
• Reconcile supplier statements and customer accounts.
• Bank reconciliations and general ledger reconciliations.
• Assist with month-end processes and reporting.
• Liaise with project managers, supervisors, suppliers, subcontractors and customers.

Skills

Accounts payable

Accounts receivable

Invoicing

Bank reconciliations

Communication

Job description

The Company

A well-established, family-grown civil construction contractor based in West Melbourne's with more than 25 years delivering infrastructure across Victoria.

The Role

The successful candidate will be working closely with project teams, suppliers and the wider finance team, responsible for the accurate and timely processing of accounts payable and receivable, as well as providing general finance and administration support to the business.

Key Responsibilities

• Processing and coding supplier invoices, including subcontractor and plant hire invoices


• Managing accounts payable and ensuring suppliers are paid accurately and on time


• Raising customer progress claims, invoices and statements


• Managing accounts receivable and following up outstanding payments


• Processing purchase orders, invoices and supporting documentation


• Reconciling supplier statements and customer accounts


• Bank reconciliations and general ledger reconciliations


• Checking invoices against purchase orders, delivery dockets and job documentation


• Assisting with project cost tracking and allocation of expenses


• Maintaining accurate records for construction projects


• Assisting with month-end processes and reporting


• Liaising with project managers, supervisors, suppliers, subcontractors and customers


• Providing general administration support to the finance and management teams

Key Requirements

• Previous experience in Accounts Payable and Accounts Receivable role is essential.


• Experience within the construction industry is desirable


• An understanding of subcontractor, supplier and project-based invoicing


• Strong communication and interpersonal skills