AE4 - AEE1 Project and Program Delivery (ICT, Facilities & Enterprise Portfolio)

Australian Security Intelligence Organisation; Canberra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Top Secret allowance

Superannuation 15.4%

Leave options

Study assistance

Diversity networks

Employee Assistance Program

No work-from-home

Job summary

ASIO in Canberra seeks high-performing professionals to join our AE4 to AEE1 delivery teams across ICT, Facilities and Generalist streams. You will drive end-to-end project delivery within established governance and security frameworks.

Roles offer the opportunity to shape critical capabilities, work with diverse stakeholders and advance complex programs, with rigorous standards and a clear path for development.

Qualifications

• Experience with project management frameworks (PMP, PRINCE2, PMBOK, Agile/Scrum, MPS).
• Ability to manage project scope, budgets and procurement.
• Ability to engage with stakeholders and manage expectations.
• Security clearance eligibility (TOP SECRET-Privileged Access).

Responsibilities

• Maintain project documentation and briefs to support project delivery.
• Schedule team meetings, prepare agendas and take meeting minutes.
• Provide financial support and administrative processing according to procedures.
• Respond to enquiries and build relationships with diverse stakeholders.
• Support risk registers and risk workshops as needed.

Skills

Security mindset

Stakeholder management

Project lifecycle

Communication

Accountability

PM methodologies

ICT project mgmt knowledge

Education

CPPP certification

PRINCE2 Practitioner

Job description

AE4 - AEE1 Project and Program Delivery (ICT, Facilities & Enterprise Portfolio)

Australian Security Intelligence Organisation – Canberra ACT

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. ASIO’s people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful, we need talented people who are highly capable, dedicated, adaptable and resilient.

We seek to reflect the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. We are culturally and linguistically diverse, language skills enhance our collective ability to protect Australia. Aboriginal and Torres Strait Islander peoples are encouraged to apply. We are secretive about what we do, not what we value.

At a time when Australia’s security environment is dynamic, diverse and degrading, our work is more important than ever. Join the mission and make a difference every day.

The opportunity

ASIO is embarking on a significant expansion of our delivery capability and is seeking high-performing, enthusiastic and motivated professionals to join our teams. We are looking for a diverse range of talent to drive strategic initiatives across three critical streams: ICT, Facilities and Generalist.

ASIO looks for candidates who are curious, resilient and enjoy problem solving. Whether you are a seasoned Portfolio Analyst, Program Manager, or an aspiring Project Support Officer, we have a seat for the right talent.

We are recruiting for the following positions across the AE4 (APS4 equivalent) to AEE1 (EL1 equivalent) levels:

• Portfolio Analysts: help align our investment with strategic goals and provide high-level visibility on performance.
• Project Managers: drive the end-to-end delivery of defined scopes, ensuring quality, time and budget targets are met.
• Program Management Officers (PMO): establish the frameworks, governance and reporting that ensure our programs succeed.
• Project Support Officers (PSO): provide the vital administrative and operational backbone to keep our projects moving.

Depending on your expertise, you can apply for a role within one of our three specialised delivery streams:

• ICT: driving digital transformation, infrastructure upgrades and software implementation.
• Facilities: managing capital works, site acquisitions, upgrades and physical infrastructure projects.
• Generalist: applying delivery excellence to business change, operational improvements and corporate initiatives.

Some positions may attract an additional skills allowance payment. A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.

Responsibilities

At the AE4 level, you will:

• Maintain project documentation and assist with the preparation of project briefs to support project delivery.
• Schedule team meetings, prepare agendas and take meeting minutes.
• Provide financial support and administrative processing by adhering to documented procedures.
• Respond to general enquiries and build positive relationships with diverse stakeholders.

At the AE5 level, in addition to the above you will:

• Apply project management process improvements within an established framework.
• Contribute to communication plans, strengthening customer and stakeholder relationships.
• Contribute to project support such as scheduling and budget maintenance, procurement, monthly reporting, and resource management.
• Contribute to the maintenance of project risk registers, including regular reviews and updates, advising team members if they have been nominated to execute risk treatment, and facilitating project risk workshops.

At the AE6 level, in addition to the above you will:

• Manage small projects or elements of larger projects, or lead project support functions (including schedules, budgets, procurement, and reporting), under the guidance of an experienced Project Manager.
• Implement project management process improvements within an established framework.
• Manage communication plans, advancing customer and stakeholder relationships.
• Engage with stakeholders and manage expectations to deliver agreed project outcomes.
  • Use initiative and experience to analyse, plan, review, and adjust priorities to meet business outcomes.

At the AEE1 level, in addition to the above you will:

• Manage medium to large projects or elements of large complex projects within an established framework.
• Achieve project outcomes, progress work packages, review team and business performance, and identify opportunities for continuous improvement.
• Work independently in alignment with strategic objectives and communicate expected outcomes.
• Use people management skills and knowledge to lead a high-performing and cohesive team, including contributing to ongoing self-improvement and professional development.
• Cultivate and leverage relationships with senior executives and external partners to facilitate consensus, resolve complex disputes, and ensure sustained alignment with strategic goals.

What you will bring

We are seeking candidates with the following skills:

• Ability to apply a security-first mindset, exercising sound judgement to ensure all project assets, procurement activities, and decisions comply with security protocols.
• Ability to align project delivery and procurement strategies with organisational and national security goals, utilising evidence-based solutions to drive continuous improvement and delivery excellence.
• Proficiency in managing the project lifecycle, from translating requirements into actionable plans and budgets, to overseeing procurement and ensuring high-quality outcomes.
• Ability to build and sustain productive, collaborative relationships across diverse stakeholder groups to align priorities, manage expectations, and ensure shared goals.
• Strong communication skills to negotiate competing priorities, facilitate shared understanding, and influence commitment to project objectives.
• A high level of personal accountability and initiative to navigate obstacles, lead teams, and maintain rigorous attention to detail in reporting and financial oversight.
• Experience in project management methodologies (e.g., PMP, PRINCE2, PMBOK, Agile/Scrum, MPS) to effectively manage scope, budgets, and project registers.
• Knowledge or experience of ICT project management principles and practices will be highly regarded.

You are not required to address each capability separately in your application. Consider providing examples that illustrate multiple capabilities at once.

Refer to ASIO’s Core Capability Framework to understand what is expected at each level for each capability.

Qualifications

The following qualifications are desirable, but not required:

• Certified Practicing Project Practitioner (CPPP) certification with the Australian Institute of Project Management (AIPM) or the ability to achieve certification.
• Axelos PRINCE2 Practitioner Certification.

For the Project Support Officer role, the following qualification is desirable, but not required:

• Certificate IV in Project Management Practice (BSB40920) or university qualification in ICT and/or project management.

For the Project Manager role, the following qualification is desirable, but not required:

• Diploma of Project Management (BSB50820) or university qualification in ICT and/or project management.

What we offer you

ASIO provides a number of benefits to its staff including:

• A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-Privileged Access security clearance.
• Employer superannuation contributions of 15.4%.
• A variety of leave options in addition to the standard 4 weeks annual leave, including stand down between Christmas and New Year.
• Flexible working arrangements. Please note due to our unique working environment, work from home options are not available.
• Study assistance, including financial support and study leave for tertiary education.
• Access to 7 staff-led diversity and inclusion networks.
• Access to an Employee Assistance Program (EAP).

Eligibility

To be eligible to work at ASIO, you must be:

• an Australian citizen
• assessed as suitable to hold and maintain a TOP SECRET-Privileged Access (TS-PA) security clearance.

Reasonable adjustments

Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace. This may include reasonable adjustments to assessment methodologies to enable full participation.

Use of artificial intelligence in recruitment processes

ASIO does not use any form of artificial intelligence (AI) at any point in the recruitment process.

All applications are reviewed by a selection panel. We recognise some applicants may use AI technologies to draft applications or prepare for interviews. If you wish to use AI, we recommend doing this only for initial drafts and ensure that your application is personalised and accurately reflects your skills, experience and qualifications.

Additionally, be aware of the privacy policies of any AI tool you use. Be mindful of the information you are entering into AI tools (personal details, work history, etc) and how using it may link you to potential ASIO employment, noting that you are expected to be discrete and maintain confidentiality with your application.

If you are invited to attend interview, the use of AI tools and recording devices during interview is strictly prohibited. Should AI tools or recording services be detected, your application, and any future applications may be discontinued.

The recruitment selection process

Our selection process is rigorous and extensive. All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. The stages may include application assessment, eligibility checks, online testing, skills-based assessment and interview.

We ask all applicants for their patience throughout the process.

Employment conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

Australian Workplace Equality Index

ASIO has achieved the Australian Workplace Equality Index (AWEI) Gold Standard in 2024, 2025 and 2026, recognising ASIO’s inclusion work and positive culture. ASIO was the first Australian intelligence agency to achieve this status.

For more information about ASIO, please visit: www.asio.gov.au.