Administrator - Engineering

WesTrac; City Of Swan; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Parental Leave

Novated Leasing

Income Protection Insurance

600+ Discounts at retailers

Fitness Passport

Job summary

WesTrac is seeking an Engineering Administrator for our Design Engineering team at the South Guildford site in WA. The role supports a busy engineering group, handling onboarding, travel, timesheets, reporting and purchasing, while maintaining document control and system access.

The position emphasizes compliance, data accuracy, and continuous improvement to streamline processes and boost team efficiency within a large multi-person department.

Qualifications

• Administration & team support experience with large groups and multiple priorities.
• Experience managing documentation, systems, reporting and compliance requirements.
• Strong communication across diverse stakeholder groups.
• Ability to identify efficiencies, improve processes and learn new systems quickly.

Responsibilities

• Team Administration & Coordination – Onboarding, travel, training, reporting and team activities.
• Engineering Systems & Document Control – Maintain records, systems, documentation and data accuracy.
• Compliance, Resources & Operational Support – Coordinate audits, licences, access, reporting and team resources.
• Continuous Improvement – Drive process efficiencies and improvements across the engineering team.

Skills

Administration & Team Support

Systems, Records & Compliance

Organisation & Stakeholder Management

Continuous Improvement Mindset

Job description

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Reporting to the Engineering Manager, the Engineering Administrator will join our Design Engineering team on a permanent full-time basis at our Parts Distribution Centre in South Guildford.

As our highly organised administrator, you’ll enjoy supporting a large team and keep operations running efficiently! Providing essential administrative and systems support to a busy engineering team of 30-40 employees, coordinating everything from onboarding, training, travel, timesheets, reporting, and purchasing through to document control, system access, and engineering resources.

This is a diverse and fast-paced role suited to someone who thrives on managing multiple priorities, building strong stakeholder relationships, and maintaining accurate records and compliance requirements. You'll play a key role in supporting audits, managing engineering systems and data, and identifying opportunities to streamline processes and improve team efficiency, ensuring the engineering function remains organised, compliant, and well-supported.

Department Overview: Design Engineering - Designing, developing, and delivering innovative engineering solutions that enhance equipment performance, safety, and operational efficiency.

What You’ll Do:

• Team Administration & Coordination – Support onboarding, travel, training, reporting and team activities.
• Engineering Systems & Document Control – Maintain records, systems, documentation and data accuracy.
• Compliance, Resources & Operational Support – Coordinate audits, licences, access, reporting and team resources.
• Continuous Improvement – Drive process efficiencies and improvements across the engineering team.

Skills & Experience:

• Administration & Team Support – Proven experience supporting large teams and coordinating multiple priorities.
• Systems, Records & Compliance – Experience managing documentation, systems, reporting and compliance requirements.
• Organisation & Stakeholder Management – Strong communication skills with the ability to work across diverse stakeholder groups.
• Continuous Improvement Mindset – Ability to identify efficiencies, improve processes and learn new systems quickly.

Our Benefits include, but are not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.