Administrator

Government or Defence client (agency undisclosed); Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

Halcyon Knights is seeking a Security Clearance Administrator to provide administrative and coordination support across the personnel security function within a regulatory environment. You will work in the Security team, ensuring onboarding, vetting, and access controls align with PSPF requirements.

This role involves maintaining policies, supporting governance activities, and delivering accurate records and executive reporting.

Qualifications

• Strong admin, coordination and records management skills.
• Confidential information handling with good judgement.
• Clear written and verbal communication.
• Pragmatic, risk-based problem solving.
• Ability to build relationships across stakeholders.
• Highly organized and trustworthy; protect sensitive information.

Responsibilities

• Coordinating security clearance processes, pre-onboarding checks and temporary access arrangements.
• Embedding personnel security requirements into onboarding and offboarding.
• Maintaining personnel security policies, procedures and guidance material.
• Supporting governance activities including overseas travel management, risk assessments and waivers.
• Keeping records, reporting and assurance artefacts accurate and audit-ready.
• Contributing to executive reporting and continuous improvement of the function.

Skills

Admin coordination

Records management

Attention to detail

Confidential data handling

Stakeholder engagement

Communication skills

Education

Certificate IV in Government Security

Tools

Microsoft Office

Job description

Security Clearance Administrator Melbourne/Sydney/Brisbane | Australian Citizenship Required | NV1 security clearance required

The role

Our client, a regulator within Australia's financial services sector, is looking for a Security Clearance Administrator to provide administrative and coordination support across their personnel security functions. You'll sit within the Security team, inside a broader Technology, Data and Security division, working closely with stakeholders across the business to make sure requirements are built into everyday processes and line up with the PSPF.

What you'll be doing

• Coordinating security clearance processes, pre-onboarding checks and temporary access arrangements
• Embedding personnel security requirements into onboarding and offboarding
• Maintaining personnel security policies, procedures and guidance material
• Supporting governance activities including overseas travel management, risk assessments and waivers
• Keeping records, reporting and assurance artefacts accurate and audit-ready
• Contributing to executive reporting and continuous improvement of the function

What you'll bring

• Strong admin, coordination and records management skills
• Sharp attention to detail and good judgement with confidential information
• Clear written and verbal communication
• A pragmatic, risk based approach to problem solving
• The ability to build relationships across different stakeholder groups
• Someone highly organised and trustworthy, who takes protecting sensitive information seriously

Good to have

• Experience in personnel security, clearances, vetting or a related government security function
• Familiarity with the PSPF
• Background in governance, risk, assurance or compliance
• Experience with process improvement, documentation or records management
• Comfortable with Microsoft Office and reporting tools
• A Certificate IV in Government Security, or willingness to work towards one

Halcyon Knights is an equal opportunities employment agency, valuing the contributions made by all people and welcomes applications from people with disability, Aboriginal Australians, people of all ages and from culturally diverse backgrounds.