Administrative Officer (850219)

Tasmanian Government; Hobart; On-site; AUD 78,000 - 84,000; Full time

Job summary

Tasmanian Government in Hobart seeks a competent Administrative Officer to provide high level clerical support, manage front desk enquiries and assist the legal department with documents and records.

The role covers data input, filing, archiving and procurement of office supplies, with flexible options for hours per fortnight and a supportive, inclusive workplace culture.

Qualifications

• Experience providing high level administrative and clerical support.
• Ability to manage enquiries and act as first point of contact for clients.
• Competence in filing, archives, data input and document vetting.

Responsibilities

• First point of contact for clients and stakeholders; manage telephone, email and mail distribution.
• Provide complex administrative support for the legal department including documents and lodgement.
• Book information for appointments, raise invoices and assist with Daily Deaths processes; support training of staff.

Skills

Administrative support

Reception duties

Data entry

Record-keeping

Database maintenance

Procurement

Front office tasks

Education

Certificate III/IV in Business Administration or Legal Services

Job description

Applications must be submitted by Thursday 05 November, 2026 11:55 PM

Thursday 5 November, 2026 11:55 PM AEST

Award/Classification:

General Stream Band 3 - Tasmanian State Service Award

$77,850 to $84,084 per annum

Employment type:

Permanent, full-time

Region:

South

Location:

Hobart

The purpose of the role is to assist the organisation by providing high level administrative and clerical support, ensuring timely and effective management of enquiries, including reception duties.

We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQA+) people.

Public Trustee supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated to participate in an interview or recruitment activity, you can include this information with your application.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight- flexible options available.

Major Functions

• Responsible to perform a wide range of duties including being the first point of contact for clients and stakeholders, managing telephone, email and other enquiries, mail distribution, receipting deliveries, procurement of office supplies and other front office tasks.
• Provide complex administrative and clerical support for the organisation, in particular the legal department including preparation of documents and correspondence compiling, vetting and lodgement of legal documents, witnessing legal documents, data input, detailed record-keeping, opening and closing of files, archiving of records, and maintenance of databases.
• Provide prompt and accurate support across a range of diverse tasks in accordance with procedures. These areas may include, but are not limited to: booking, and collating relevant information for legal appointments, raising customer invoices, obtaining and collating information for the Daily Deaths processes, advertising, and assisting with training of less experienced staff.
• Perform any other duties as requested by departments at the classification level that are within the employee’s competency and training.

Pre-employment Requirements

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

• Pre-employment (National Police Record) checks for:Arson and fire setting, violent crimes and crimes against the person,sex-related offences,drug and alcohol related offences,crimes involving dishonesty, deception and/or conspiracy, making false declarations,malicious damage and destruction to property,serious traffic offences,crimes against public order or relating to the Administration of Law and Justice, Executive or the Legislative Power.
• Disciplinary action in previous employment.
• Certificate III or IV in Business Administration or Business (Legal Services) or relevant experience.