Administrative Assistant (505045)

Department of Health, Tasmania; Hobart; On-site; AUD 69,000 - 74,000; Part time

Benefits offered by this job

Professional development

Fitness Passport

Leave entitlements including study/le3

Job summary

The Department of Health – Tasmania seeks an Administrative Officer to provide high-level administrative support to the Clarence and Eastern Continuing Care Team. You will help ensure the efficient operation of the service and support staff and clients in a professional, confidential, customer-focused environment.

The role is permanent part-time (up to 15.2 hours per fortnight) with Friday shifts, salary from $68,854 to $73,947 pro rata pa plus superannuation, and salary packaging options.

Qualifications

• Experience providing high-level administrative and reception support in a busy workplace.
• Strong organisational skills with the ability to coordinate competing priorities and administrative processes.
• Excellent communication and interpersonal skills, with a commitment to delivering quality customer service.
• The ability to work collaboratively within a multidisciplinary team while also using initiative and sound judgement.
• Experience managing records, databases, correspondence and administrative systems with a high level of accuracy and attention to detail.
• A professional and discreet approach, with the ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Provide high-level administrative support for the Clarence and Eastern Continuing Care Team and the people we support.
• Help ensure the efficient operation of the service while supporting staff and clients in a professional, confidential, customer-focused environment.

Skills

Reception support

Organisational skills

Communication

Teamwork

Confidentiality

Records management

Job description

The Team

The Clarence and Eastern Continuing Care Team is a multi-disciplinary team providing mental health support to clients with severe and enduring mental illness. We cover a broad geographical area across the Clarence and Eastern districts, stretching up towards the East Coast and down the Tasman Peninsula.

We work closely with other services to deliver excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role

To provide high-level administrative support for the Clarence and Eastern Continuing Care Team and the people of who we support. You will help ensure the efficient operation of the service while supporting staff, and clients in a professional, confidential and customer-focused environment.

You will need

• Experience providing high-level administrative and reception support in a busy workplace environment.
• Strong organisational skills with the ability to coordinate competing priorities and administrative processes.
• Excellent communication and interpersonal skills, with a commitment to delivering quality customer service.
• The ability to work collaboratively within a multidisciplinary team while also using initiative and sound judgement.
• Experience managing records, databases, correspondence and administrative systems with a high level of accuracy and attention to detail.
• A professional and discreet approach, with the ability to maintain confidentiality and handle sensitive information appropriately.

Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Permanent part time, day worker position, working up to 15.2 hours per fortnight, commencing as soon as possible.

Successful applicant must be available to work Fridays 8:30am-5pm.

Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$68,854 to $73,947 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount.

Salary range is in accordance with Public Sector Unions Wages Agreement 2025.

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Note: Please refer to the Application Guide for more information of pre-employment check.

Statement of Duties

• Administrative Officer.docx

Application Guide

• Applicant Guide.docx

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Sarah Westgate

Position: Team Leader - Adult Community Mental Health

Phone number: [phone]

Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.