Administrative Officer

Curtin University; Western Australia; On-site; AUD 86,000 - 94,000; Full time

Job summary

The Curtin School of Allied Health is seeking a dedicated Administrative Officer for a full-time, continuing role. You will manage exam scheduling, venue and invigilator coordination, and examination materials, while supporting day-to-day school operations within a busy academic environment.

Starting January 2027, the role requires a diploma or equivalent and strong MS Office skills. The position offers a competitive salary and 17% superannuation in a permanent, full-time arrangement.

Qualifications

• Diploma or equivalent qualification with relevant work experience.
• Experience coordinating administrative activities and processes.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Establish administrative processes to support day-to-day operations.
• Provide administrative and logistical support for examinations and projects.
• Coordinate with School stakeholders and University functional areas.
• Administer communications, ensuring timely and professional information.
• Maintain up-to-date shared information repositories and records.

Skills

MS Office proficiency

Communication skills

Organisational skills

Problem solving

Teamwork and independence

Attention to detail

Time management

Education

Diploma or equivalent qualification

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Reference Number: 1697353

About the Role:

Join the Curtin School of Allied Health as an Administrative Officer and play a key role in keeping the School’s operations running smoothly. This is a full-time (1.0 FTE), continuing opportunity to join a collaborative team and contribute to a busy and diverse academic environment.

The position will support the School’s scheduling and coordination requirements for student examinations, providing end-to-end operational support across exam scheduling, venue and invigilator coordination, and the management of examination materials.

As part of the School Operations Team, you will work closely with academic staff and University teams to ensure activities run smoothly, while also supporting day-to-day School operations, maintaining shared information repositories and contributing to continuous improvement initiatives.

If you are highly organised, detail-focused and confident managing multiple priorities, we invite you to bring your skills and experience to this varied and rewarding role.

This role will be commencing in January 2027.

Your responsibilities will include:

• Establishing and maintaining efficient administrative processes and practices to support the day-to-day operations of the School
• Providing administrative and logistical support for examinations, projects and other School activities
• Liaising with School stakeholders and University functional areas to ensure administrative activities are coordinated and completed effectively
• Administering communications and correspondence, ensuring information is provided accurately, professionally and in a timely manner
• Maintaining accurate and up-to-date shared information repositories and records

Who we are looking for (selection criteria):

• Qualifications: Completion of a diploma or equivalent qualification with relevant work experience, or an equivalent combination of education, training and/or experience
• Administrative Coordination: Demonstrated experience coordinating administrative activities and processes to support efficient day-to-day operations
• Technical Proficiency: Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, with the ability to confidently use technology and systems to support administrative activities
• Organisational Skills: Strong organisational and time management skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy and attention to detail
• Communication Skills: Well-developed written and verbal communication skills, with the ability to communicate professionally and effectively with a diverse range of stakeholders
• Problem Solving: Demonstrated problem-solving skills, with the ability to exercise sound judgement, use initiative and determine appropriate courses of action
• Teamwork and Independence: Ability to work effectively both independently and collaboratively within a team to achieve shared outcomes

Desirable

• Previous experience in a university setting

Role Requirements:

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered
• Successfulapplicantsare subject to a National PoliceClearance, and background, integrity, and reference checks to Curtin’s satisfaction

Your new team: School of Allied Health

The School of Allied Health at Curtin University is a vibrant, collaborative, and community-focused school dedicated to improving the health and wellbeing of people across Western Australia and beyond. Our teaching, research, and partnerships span a wide range of allied health disciplines, including exercise and sport science, occupational therapy, physiotherapy, speech pathology and social work.

We are deeply committed to delivering an exceptional student experience - one that prepares graduates to be compassionate, skilled, and practice-ready professionals who make meaningful contributions to the communities they serve. Our staff are passionate educators, researchers, and practitioners who work closely with industry partners, health services, and community organisations to ensure our programs remain relevant, innovative, and responsive to emerging health needs.

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page-https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

This is a full time, permanent position, with a salary range between $85,781 - $93,836 (G05) per annum, plus 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Applications close:8:00pm(AWST) on 12 November 2026.

Late applications or applications received via email will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.

If you have any queries in relation to this opportunity or the application process, please contact our careers team on [e-mail] or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.