Administrative Officer

Deakin University; Warrnambool; On-site; AUD 87,000 - 97,000; Part time

Benefits offered by this job

Flexible working arrangements

Superannuation 17%

Generous leave provisions

Professional development

Health and wellbeing programs

Staff discounts

On-campus facilities access

Job summary

Deakin University in Victoria is seeking an organised professional to provide administrative and operational support to the Doctor of Medicine program across regional locations. You will work with academic and professional staff to support teaching, assessment and simulated learning activities.

The role requires face-to-face on-campus attendance during teaching periods, and occasional travel to Waurn Ponds.

Qualifications

• A degree or diploma with relevant experience.
• Experience providing advice or support services.
• Strong communication and stakeholder engagement skills.
• Ability to interpret procedures and exercise good judgement.
• Experience managing competing priorities and delivering outcomes.
• Ability to analyse information and contribute to improvements.

Responsibilities

• Provide high-quality administrative and operational support across teaching, assessment and simulated learning activities.
• Support academic and professional staff, offering advice and responding to inquiries.
• Analyse information and provide clear recommendations to support decision-making and continuous improvement.
• Coordinate competing priorities and deliver outcomes within timelines and service standards.
• Build stakeholder relationships, improve processes and systems, and use sound judgement to support effective service delivery.

Skills

Communication skills

Stakeholder engagement

Analytical thinking

Procedures interpretation

Priorities management

Problem solving

Education

Relevant degree or diploma

Job description

• Face-to-face on campus required during teaching periods
• Part-time 0.6 FTE (22.05 hours per week across 3 days) and continuing
• HEW 5 $86,744 - $97,290 + 17% Superannuation (pro rata, part time)

Why join Deakin?

At Deakin, we offer more than just a job, we offer a career with purpose, flexibility and opportunity.

Enjoy a Range Of Benefits Including

• Flexible working arrangements to help manage your work-life balance
• 17% employer superannuation
• Generous leave provisions, including extended parental leave and the option to purchase additional leave
• Ongoing learning and professional development opportunities
• Health and wellbeing programs and services
• Staff discounts on travel, fitness and more
• Access to on-campus facilities including childcare, gyms, medical centres, cafés and convenient parking

Be part of an inclusive and supportive community where your contribution is valued and your career can flourish.

About The Role

This is an exciting opportunity to provide administrative and operational support to the Doctor of Medicine program across Deakin’s regional locations. Working with academic and professional staff, you will support the delivery of teaching, assessment and simulated learning activities.

As part of Faculty Services, Medicine, you will work within a multidisciplinary team to coordinate program activities, support stakeholders across multiple sites and provide administrative and technical support for simulated learning as required.

This role requires face-to-face on-campus attendance during teaching periods, and occasional travel to Waurn Ponds will also be required.

In This Role, You Will

• Provide high-quality administrative and operational support across teaching, assessment and simulated learning activities.
• Support academic and professional staff, providing advice and responding to stakeholder enquiries.
• Analyse information and provide clear recommendations to support decision-making and continuous improvement.
• Coordinate competing priorities and deliver outcomes within agreed timelines and service standards.
• Build strong stakeholder relationships, improve processes and systems, and use sound judgement to support effective service delivery.

About You

We're looking for an organised, proactive and collaborative professional who can manage competing priorities, communicate effectively and provide high-quality administrative support in a dynamic environment.

You Will Bring

• A degree without subsequent relevant work experience; or a diploma with relevant experience; or a post-trades certificate/advanced certificate with relevant experience; or an equivalent combination of relevant experience and/or education/training.
• Experience providing advice or support services.
• Strong communication and stakeholder engagement skills.
• The ability to interpret and apply procedures, with sound judgement and problem-solving capability.
• Experience managing competing priorities and delivering outcomes within service standards.
• The ability to analyse information and contribute to process and service improvements.

If you're looking for a varied role where your organisational skills, stakeholder focus and attention to detail can contribute to the successful delivery of medical education programs, we'd love to hear from you.

For a confidential discussion regarding this role, please contact Nicole East (Administrative Coordinator, Curriculum and Assessment) via email at [e-mail]

Applications for this position close on Thursday 8 October 2026 at 11.55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.