Administrative Officer

Deakin University; Geelong; On-site; AUD 80,000 - 90,000; Part time

Benefits offered by this job

Flexible working arrangements

17% employer superannuation

Generous leave provisions

Ongoing learning and development

Health and wellbeing programs

Staff discounts

On-campus facilities access

Job summary

Deakin University in Geelong is seeking an Administrative Officer (0.8 FTE, part-time) to provide administrative and operational support to the academic teaching programs within the School of Medicine. You will coordinate services, support teaching and assessments, and liaise with staff and external partners to ensure a positive staff and student experience.

The role involves site operations, room bookings, documentation, and governance support, with opportunities for process improvements and

Qualifications

• Relevant qualification and/or equivalent experience and training.
• Experience providing advice, guidance, or support services.
• Strong communication skills with the ability to build effective stakeholder relationships.
• Demonstrated ability to interpret procedures, exercise sound judgement, and solve problems.
• Proven organisational skills, including managing competing priorities, analysing information, and contributing to continuous improvement.

Responsibilities

• Contribute to effective site operations, supporting staff and students during routine teaching periods and high-stakes activities.
• Undertake a range of administrative and operational tasks, including preparing and formatting documentation, assisting with room bookings, maintaining accurate records and supporting site-specific administrative needs.
• Support the planning and delivery of clinical and written assessments, including coordinating logistics, assisting with the recruitment of simulated and volunteer patients, setting up venues and helping ensure assessments run smoothly on the day.
• Provide logistical and operational support for School of Medicine governance activities, including meeting agenda preparation and secretarial support for site-based or program-level committees.
• Build productive relationships with stakeholders, provide advice and support within the role's area of expertise, and contribute to improvements in processes, systems and practices.

Skills

Organisational skills

Stakeholder management

Communication skills

Problem solving

Education

Relevant qualification or equivalent experience

Job description

Job no: 589115
Work type: Part-time
Location: Geelong - Waurn Ponds
Categories: Administration, Customer Service

• Geelong Waurn Ponds Campus
• Part time 0.8 FTE (29.4hrs per week) and continuing
• HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part time)

Why join Deakin?

At Deakin, we offer more than just a job, we offer a career with purpose, flexibility and opportunity.

Enjoy a range of benefits including:

• Flexible working arrangements to help manage your work-life balance
• 17% employer superannuation
• Generous leave provisions, including the option to purchase additional leave
• Ongoing learning and professional development opportunities
• Health and wellbeing programs and services
• Staff discounts on travel, fitness and more
• Access to on-campus facilities including childcare, gyms, medical centres, cafés and convenient parking

Be part of an inclusive and supportive community where your contribution is valued and your career can flourish.

About the role

This is an exciting opportunity to provide administrative and operational support to the academic teaching programs within the School of Medicine, contributing to the effective delivery of teaching, assessment and simulation activities.

As an Administrative Officer in Faculty Services - Medicine, you will work collaboratively with academic staff, professional colleagues and internal and external stakeholders to coordinate services, support key activities and processes, and help ensure a positive experience for staff and students.

You will work with increasing independence, managing competing priorities, applying judgement to resolve issues and contributing to continuous improvement across processes and services.

In this role, you will:

• Contribute to effective site operations, supporting staff and students during routine teaching periods and high-stakes activities such as assessments and specialist teaching days.
• Undertake a range of administrative and operational tasks, including preparing and formatting documentation, assisting with room bookings, maintaining accurate records and supporting site-specific administrative needs.
• Support the planning and delivery of clinical and written assessments, including coordinating logistics, assisting with the recruitment of simulated and volunteer patients, setting up venues and helping ensure assessments run smoothly on the day.
• Provide logistical and operational support for School of Medicine governance activities, including meeting agenda preparation and secretarial support for site-based or program-level committees.
• Build productive relationships with stakeholders, provide advice and support within the role's area of expertise, and contribute to improvements in processes, systems and practices.

About you

We're looking for an organised, proactive and collaborative professional who can manage competing priorities, communicate effectively and provide high-quality administrative support in a dynamic environment.

You will bring:

• Relevant qualification and/or equivalent experience and training.
• Experience providing advice, guidance, or support services.
• Strong communication skills with the ability to build effective stakeholder relationships.
• Demonstrated ability to interpret procedures, exercise sound judgement, and solve problems.
• Proven organisational skills, including managing competing priorities, analysing information, and contributing to continuous improvement.

If you're looking for a varied role where your organisational skills and attention to detail can contribute to the successful delivery of teaching and assessment within the School of Medicine, we'd love to hear from you.

Please note this position requires candidates to have existing working rights in Australia. Visa sponsorship is not available for this role.

Applications for this position close on Monday 21 September at 11.55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: Appointment to this role is subject to successful completion of relevant pre-employment checks, including a Working With Children Check and candidate gender-based violence declaration, where applicable.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender-based Violence, or determined to have engaged in conduct that constitutes Gender-based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender-based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.