Administrative Assistant | Essex Partnership University NHS Foundation Trust

Essex Partnership NHS Foundation Trust; Maldon; Hybrid; AUD 40,000 - 50,000; Full time

Benefits offered by this job

27 days holiday + bank holidays

Excellent pension up to 14.5%

Staff discounts and NHS benefits

Season ticket loans (travel)

Job summary

Essex Partnership NHS Foundation Trust is seeking an Administrative Assistant to support the MPACs team in Maldon with hybrid working arrangements. The role requires handling letters, reports, and diar y management using Outlook, updating Excel spreadsheets, and handling Word documents alongside clinical systems training.

You will join Psychological Services for the Multi Professional Approved Clinicians Team, providing general admin tasks, meeting coordination, and data handling with initiative

Qualifications

• Proficient use of Outlook email and diary management.
• Experience updating spreadsheets and documents in Microsoft Office.
• Ability to handle letters, reports and administrative duties accurately.

Responsibilities

• Produce letters and reports and update documents accordingly.
• Input information about rosters and leave; arrange meetings.
• Book rooms, manage mail, photocopy, scan and archive documents.
• Maintain team intranet page and update weekly following meetings.
• Provide admin support to staff across multiple locations and work with team colleagues.

Skills

Outlook

Excel

Word processing

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Clinical systems

Job description

Administrative Assistant | Essex Partnership University NHS Foundation Trust

Full time Admin Assistant for MPACs team –

Working from base in Maldon and some remote working.

This role is working to provide administration for a team of 7 Multi-Professional Approved Clinicians, as well as providing admin support to Psychological Services as required. You would work closely with the PA to one of the Psychological Services Deputy Clinical Directors. The duties include excellent knowledge and expertise in utilising the Microsoft Outlook email system and managing diaries; Excel knowledge for updating spreadsheets; and Microsoft Word and clinical systems (training provided)

Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team.

Main duties would be for producing letters, reports and updating documents accordingly. Other roles include inputting information about work rosters and leave, arranging meetings, sharing information from and to the team, the ordering of items,and administration related to recruitment. We are looking for a friendly and capable person who has good communication skills, can adapt to changes, be professional, and work as part of a team, as well as use their own initiative. IT and communication skills are key.

Additional to the administration above main duties to include creating a Team Intranet page to then be updated on a regular basis.

Attending a weekly meeting with Peers, collating forms and preparing a spreadsheet for the meeting following the outcome updating people with the information accordingly and follow up on any outstanding queries / chasing confirmation and updating the spreadsheet for the following week.

Updating / uploading patient records utilising our clinical systems (full training will be provided).

To support the team where necessary with general administration tasks, ad hoc duties where necessary.

We will be looking for a highly motivated person who is able to work on their own initiative in a professional manner face to face and by speaking via telephone.

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.


• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.


• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.


• 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.


• Excellent pension of up to 14.5% of your pensionable pay.


• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.


• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus.

The post holder will be responsible for providing administrative support to staff based in multiple locations, as well as working closely with other team administrative members to ensure a fluently run team in terms of the admin service.

Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating Excel spreadsheets so the need to have a good knowledge of Excel would be required, arranging meetings, internally and externally, producing letters and updating documents accordingly.

Key duties to include answering and redirecting phone calls, processing incoming and outgoing mail, booking rooms, and carrying out various admin tasks such as photocopying, scanning and archiving documents. Managing queries and maintaining data / information systems, completing typing tasks, including on occasions taking formal meeting minutes, chasing actions and outcomes.

Occasionally, the ordering of products required by the team and produce Requisitions for gaining a purchase order to then ordering the items via the internet these items can include Books, equipment, uniform etc.

All staff should comply with the Trust’s Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and DiversityStatement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

This advert closes on Sunday 25 Oct 2026