Administrative Assistant (539979)

Department of Health, Tasmania; West Coast; On-site; AUD 77,000 - 83,000; Full time

Benefits offered by this job

Professional development

Leave entitlements

Fitness Passport

Job summary

The Department of Health Tasmania is seeking an Administrative Assistant to support recruitment and workforce administration across the North West Regional and Mersey Community Hospitals. You will coordinate office services, manage confidential enquiries, and work with a team to apply standard recruitment practices under the Team Leader Workforce Development and Project Nurse/Midwife.

The role offers permanent, full-time and part-time day work across North West Regional and Mersey Community

Qualifications

• Excellent communication skills and commitment to high-quality customer service.
• Ability to build positive working relationships with a broad range of people.
• Confidence using a range of computer systems and software applications.
• Proven organisational skills, with the ability to manage competing priorities and meet deadlines.
• Initiative, sound judgement, discretion, and a flexible approach to work.
• Experience supporting rostering, leave management, recruitment, payroll, or workforce administration will be highly regarded.
• A collaborative mindset and a willingness to contribute to a positive team environment.

Responsibilities

• Manage and coordinate the provision of a complete range of efficient and effective office management support services targeted at supporting operational recruitment and employment management for the Recruitment Co-Operative to support Nurse and Midwifery Directors and Managers, ensuring sensitive and confidential handling of all enquiries.
• Work as part of a team to utilise standardised and efficient administrative/ recruitment practices, using advanced recruitment system knowledge under the direction of the Team Leader Workforce Development and Project Nurse/Midwife.

Skills

Communication skills

Relationship building

Tech proficiency

Organisational skills

Initiative & judgement

Discretion

Team collaboration

Recruitment support

Payroll experience

Job description

The Team

The Office of the Executive Director of Nursing and Midwifery (EDONM) is responsible for regional strategic priorities and projects for North West Hospitals and Primary Health Services. This includes workforce planning, centralised recruitment support, pathways to excellence and general project support.

The Role

This role is required to work across both the North West Regional and Mersey Community Hospitals, the successful Administrative Assistant will:

• Manage and coordinate the provision of a complete range of efficient and effective office management support services targeted at supporting operational recruitment and employment management for the Recruitment Co-Operative to support Nurse and Midwifery Directors and Managers, ensuring sensitive and confidential handling of all enquiries.
• Work as part of a team to utilising standardised and efficient administrative/ recruitment practices, using advanced recruitment system knowledge under the direction of the Team Leader Workforce Development and Project Nurse/Midwife.

You Will Need

• Excellent communication skills and a commitment to providing high-quality customer service.
• The ability to build positive working relationships with a broad range of people.
• Confidence using a range of computer systems and software applications.
• Proven organisational skills, with the ability to manage competing priorities and meet deadlines.
• Initiative, sound judgement, discretion, and a flexible approach to work.
• Experience supporting rostering, leave management, recruitment, payroll, or workforce administration will be highly regarded.
• A collaborative mindset and a willingness to contribute to a positive team environment.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Multiple permanent, full time and part-time day worker positions, working up to 76 hours per fortnight, commencing as soon as possible.

• Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

Note: - Please refer to the Application Guide for more information of pre-employment check.

Statement of Duties

Administrative Assistant.docx

Application Guide

Applicant Guide.docx

For more information

Name: Adrian Beswick

Position: Team Leader – Nursing Workforce Development

Phone: [phone]

Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.